Assistant Plans Administrator

Salary: $65,000 annually

Industry: Insurance / Employee Benefits Administration

Position Summary

We are seeking a highly organized and professional Assistant Plans Administrator to support the administration of employee benefit plans within a fast-paced insurance environment. The ideal candidate is bilingual, detail-oriented, and demonstrates executive-level professionalism when interacting with clients, carriers, and internal stakeholders. This role requires strong document control practices, exceptional communication skills, and the ability to manage sensitive information with accuracy and confidentiality.

Key Responsibilities

- Assist with the administration and coordination of employee benefit plans, including medical, dental, vision, life, and disability programs.
- Maintain accurate and compliant plan documentation, records, and electronic files.
- Ensure proper document control procedures for applications, enrollments, policy updates, and regulatory filings.
- Serve as a point of contact for employees, clients, insurance carriers, and vendors regarding benefits-related questions.
- Coordinate new enrollments, changes, terminations, and annual open enrollment activities.
- Review and verify benefits data for completeness and accuracy.
- Prepare reports, correspondence, and presentations for management and clients.
- Support compliance requirements and maintain confidentiality of employee and client information.
- Communicate professionally with executive-level clients and internal leadership.
- Assist with special projects and process improvement initiatives.

Qualifications

Required

- Bilingual in English and Spanish.
- 2+ years of experience in benefits administration, insurance, HR, or a related administrative role.
- Strong document management and recordkeeping skills.
- Excellent written and verbal communication skills.




- High level of professionalism, discretion, and customer service.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred

- Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.
- Experience working within the insurance, employee perks, or brokerage industry.
- Knowledge of benefits enrollment processes and insurance terminology.

Core Competencies

- Executive-level professionalism
- Document control and compliance
- Relationship management
- Problem-solving and critical thinking
- Attention to detail
- Strong interpersonal communication
- Time management and organization

Compensation & Benefits

- Salary: $65,000 annually
- Comprehensive benefits package
- Paid time off and holidays
- Professional development opportunities
- Collaborative and growth-oriented work environment

Ideal Candidate: A polished, bilingual professional who combines exceptional communication skills with strong administrative and document control expertise, and who thrives in a client-focused insurance and benefits environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

📌 Assistant Plans Administrator (Keene)
🏢 Ultimate Staffing Services
📍 Keene