New Home Sales: Sales Centre Coordinator & Administrative Support

Position is Monday-Thursday 11am-7pm & Saturday 9am-5pm (some evenings/shift rotation applicable as needed for events)

Great opportunity to work with a well established and respectable real estate developer.

We’re looking for a professional, personable, and highly organized Sales Centre Coordinator & Administrative Support to join our team at a vibrant new home sales centre. As the first point of contact for prospective buyers, you’ll play a critical role in delivering an exceptional customer experience while providing day-to-day support to the on-site sales team.

As the Sales centre Coordinator & Administrative Support, you’ll welcome visitors, manage front-desk operations, and assist with administrative, transactional, and sales-related tasks. You’ll work closely with the on-site sales team to ensure the smooth operation of the sales centre and help create a positive, professional environment for both clients and colleagues.

Key Responsibilities

Customer Experience:

● Greet and welcome all visitors and potential buyers in a friendly and professional manner.

● Provide information about the community, model homes, and available inventory.

● Assist customers with sign-in and registration processes; capture visitor information accurately in CRM or registration systems.

● Answer phone calls, respond to inquiries, and direct messages to appropriate team members.

● Utilizing Salesforce CRM to manage leads, including logging calls, tracking activity, and updating client records.

● Proactively making and receiving calls to engage with leads, qualify prospects, and book appointments for the sales team.

● Performing hostess and reception duties as needed, including greeting clients, managing inquiries, and ensuring a professional and welcoming environment.

Administrative Support:

● Work closely with the on-site sales team to assist with scheduling, data entry,



and marketing materials.

● Support the sales process by helping prepare and process transaction paperwork and documentation.

● Log and Track all offers and deal statuses

● Ensure all documents are signed, initialed, and submitted correctly

● Deposit Tracking- ensuring collection and accuracy

● Client Communication-Send welcome emails, firm deal confirmations, and milestone updates.

● Maintain organized sales logs, appointment calendars, and customer records.

● Help coordinate meetings and events taking place at the sales centre.

● Monitor and order office and marketing supplies as needed.

Sales Centre Maintenance:

● Ensure the sales centre and model home environment are clean, organized, and presentable at all times.

● Coordinate with cleaning or maintenance personnel as required.

● Maintain inventory of brochures, flyers, and other promotional materials.

Team Collaboration:

● Act as a liaison between sales agents, customers, and internal departments.

● Assist agents with light transaction support such as collecting paperwork or preparing listing packets.

● Maintain a helpful and team-oriented attitude, stepping in where needed to ensure a seamless visitor experience.

Requirements:

● Previous experience in customer service, front desk, or administrative roles (real estate or sales office preferred).

● Excellent communication and interpersonal skills.

● Well-organized, detail-oriented, and able to manage multiple tasks.

● Proficient in Microsoft Office and comfortable learning real estate CRM systems.

● Professional appearance and demeanour.

Bonus Qualifications:

● Familiarity with residential real estate processes.

● Experience in a new home sales workplace.

Position is Monday-Thursday 11am-7pm & Saturday 9am-5pm (some evenings/shift rotation applicable as needed for events)

Job Type: Full-time

Pay: $52,000.00-$55,000.00 per year

Benefits:

- Paid time off

Experience:

- Administrative: 1 year (required)

Work Location: In person

📌 Sales Centre Coordinator (Breslau)
🏢 Corcoran Horizon Realty
📍 Breslau