Job Summary

The Municipality of Temagami is seeking a qualified individual for the full time position of Municipal Clerk.

Reporting directly to the Chief Administrative Officer/Treasurer, the Municipal Clerk performs statutory duties under the Municipal Act, 2001, and supports effective municipal governance. The position oversees Council and committee administration, corporate records management, municipal elections, access to information and privacy, licensing, accessibility coordination, and other assigned administrative functions.

Highlights of Key Responsibilities

- Perform the statutory duties of the Municipal Clerk under section 228 of the Municipal Act, 2001, and other applicable legislation.
- Coordinate Council and committee meetings; prepare agendas, draft by-laws and resolutions, record proceedings and decisions without note or comment, record votes when required, and maintain official minutes and by-laws.
- Provide procedural advice and governance support to Council, committees, the CAO/Treasurer, and municipal staff, consistent with the Municipality's procedure by-law and applicable legislation.
- Review reports and correspondence, prepare responses and reports, and coordinate follow-up on Council decisions and routine administrative matters.
- Provide administrative and meeting support for planning and building functions, including application intake and Committee of Adjustment processes, as assigned.
- Administer records and information management (RIM), including corporate records, retention schedules, and the municipal filing system.




- Coordinate access-to-information requests and privacy responsibilities under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
- Conduct municipal elections in accordance with the Municipal Elections Act, 1996.
- Administer municipal licensing and permits, including lottery licences and marriage licences, as authorized; support corporate property and rental agreement administration as assigned.
- Perform civil marriage ceremonies and act as a commissioner for taking affidavits where authorized under applicable legislation.
- Support compliance with relevant legislation, including the Municipal Act, 2001, Planning Act, Municipal Elections Act, 1996, and other applicable statutes and regulations.
- Work collaboratively with Council and staff to support timely, accountable, and well-documented municipal decision-making.
- Coordinate assigned accessibility requirements under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
- Carry out responsibilities in accordance with applicable occupational health and safety policies and requirements.
- Organize civic and municipal functions in accordance with established protocol.
- Perform other related duties as assigned.

Preferred Qualifications and Experience





- Completion of post-secondary studies in Public Administration, Law, or a related discipline; an equivalent combination of education and relevant experience may be considered.
- Completion of AMCTO's Municipal Clerks Institute (MCI) training is considered an asset; applicants who have not completed the training must be willing to undertake it.
- Previous experience working in municipal government or at any other level of government is considered an asset.
- Knowledge of municipal administration and applicable legislation, including the Municipal Act, 2001, MFIPPA, Planning Act, and Municipal Elections Act, 1996, is an asset.
- Strong written and verbal communication, interpersonal, and public service skills.
- Proficiency with Microsoft Office; experience with Diligent or comparable agenda and governance software is considered an asset.
- Strong analytical skills, sound judgment, and the ability to interpret and apply legislation, by-laws, policies, and procedures.
- Strong organizational, time-management, and prioritization skills, with attention to detail.
- High standards of integrity, confidentiality, and professional discretion.
- Ability to work independently and collaboratively in a cross-functional municipal office.
- A satisfactory police record check appropriate to the position will be required following a conditional offer of employment.

Pay: $33.31-$38.84 per hour

Expected hours: 37.5 – 40.0 per week

Benefits:

- Company pension
- Dental care
- Life insurance
- On-site parking

Work Location: In person

📌 Municipal Clerk (Temagami)
🏢 Municipality of Temagami
📍 Temagami