Coordinate live event projects using technical documentation, project costs, and cross-department communication in a changing production setting. Support confirmed productions from planning through close-out.

The Production Coordinator supports the Production Department and project management team, reporting to the Director of Client Growth & Production. Responsibilities include maintaining project information, coordinating equipment and labour, tracking costs, supporting schedules and drawings, and communicating with customers. The role requires organization, detail orientation, and proactive issue identification.

Key Responsibilities:

- Coordinate confirmed live event productions and daily project administration
- Track project details, requirements, updates, and outstanding information
- Liaise across project management, logistics, warehouse, and technical teams




- Maintain schedules, checklists, drawings, and project documentation
- Support on-site communication, execution, and post-event close-out

Requirements:

- Minimum three years’ experience in live events or related coordination
- Minimum one year using Vectorworks, WYSIWYG, AutoCAD, or similar
- Strong organization, time management, communication, and follow-through
- Proficiency with Outlook, Excel, Word, and internal systems
- Ability to attend sites and work occasional irregular hours

Bring live events coordination, technical documentation, and project tracking skills to keep audiovisual productions accurate, communicated, and on schedule.

📌 Live Events Production Coordinator (Pickering)
🏢 Apex Sound u0026 Light
📍 Pickering