Payroll & Accounting Administrator

Position Overview

We are seeking a detail-oriented, organized, and dependable Payroll & Accounting Administrator to join our growing accounting firm.

This position involves a 50/50 split between payroll administration and accounting/bookkeeping services for multiple clients across various industries. The successful candidate will be responsible for processing payroll, reviewing employee timesheets, managing government remittances, maintaining accurate financial records, processing accounts payable, performing reconciliations, and completing general bookkeeping and data entry.

The ideal candidate is comfortable managing multiple client accounts, meeting strict deadlines, maintaining confidentiality, and ensuring accuracy in a fast-paced, client-service-oriented environment.

Key Responsibilities

1. Payroll Administration – 50%

- Process payroll accurately and on schedule for multiple clients across various industries and provinces.
- Review and process employee timesheets, attendance records, regular hours, overtime, vacation pay, statutory holiday pay, and other payroll adjustments.
- Follow up with clients to obtain missing payroll information and resolve discrepancies.
- Maintain employee payroll records, including new hires, terminations, salary or wage changes, and deductions.
- Calculate statutory payroll deductions, including income tax, Canada Pension Plan (CPP), and Employment Insurance (EI).
- Prepare and remit payroll source deductions to the Canada Revenue Agency (CRA) by applicable deadlines.
- Prepare and submit Employer Health Tax (EHT) calculations, filings, and payments, as applicable.
- Manage Workplace Safety and Insurance Board (WSIB) reporting, premium calculations, and payments, as applicable.
- Prepare payroll reports and reconcile payroll-related accounts.




- Assist with year-end payroll procedures, including T4 preparation, summaries, and reconciliations.
- Respond to client payroll inquiries and provide timely, professional support.
- Maintain accurate payroll documentation and ensure compliance with applicable payroll legislation and government requirements.

2. Accounting & Bookkeeping – 50%

- Perform day-to-day bookkeeping and accounting activities for multiple clients and business entities.
- Process accounts payable, including reviewing, coding, entering, and organizing vendor invoices.
- Verify invoices, supporting documentation, and payment approvals.
- Prepare vendor payments and monitor outstanding accounts payable.
- Perform accurate and timely data entry of financial transactions into accounting software.
- Reconcile bank accounts, credit cards, vendor accounts, and other balance sheet accounts.
- Record and reconcile intercompany transactions and balances, where applicable.
- Maintain general ledger records and ensure transactions are allocated to the correct accounts and entities.
- Assist with month-end and year-end bookkeeping procedures.
- Identify and investigate discrepancies, missing documentation, and unusual transactions.
- Maintain organized financial records, receipts, invoices, and supporting documents for each client.
- Assist with preparing financial reports and supporting schedules for review by senior accounting staff.




- Communicate with clients to obtain missing accounting documents and clarify financial transactions.
- Provide general bookkeeping and administrative support as required.

Qualifications & Experience

- 2–3 years of experience in payroll administration, bookkeeping, or a related accounting position.
- Experience working in an accounting firm or managing payroll and bookkeeping for multiple clients is strongly preferred.
- Knowledge of Canadian payroll requirements, including CRA source deductions, CPP, EI, EHT, and WSIB.
- Practical experience with accounts payable, bank reconciliations, general ledger entries, and bookkeeping.
- Proficiency in accounting software, payroll systems, and Microsoft Excel.
- Strong data entry skills and exceptional attention to detail.
- Ability to manage multiple clients, competing priorities, and strict deadlines.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently and as part of a team.
- Professionalism and discretion when handling confidential client and employee information.

Ideal Candidate

The ideal candidate is a reliable, detail-oriented professional who enjoys working with numbers, managing multiple client files, and providing accurate and timely payroll and bookkeeping services.

They must be able to prioritize deadlines across different clients, communicate professionally with clients, and maintain a high standard of accuracy and confidentiality.

What We Offer

The opportunity to work with a diverse portfolio of clients across various industries.

A balanced role with equal responsibility for payroll and accounting.

A professional and team-oriented working environment.

Opportunities to expand payroll, bookkeeping, and accounting knowledge.

Pay: $55,000.00-$65,000.00 per year

Work Location: In person

📌 Payroll & Accounting Administrator (Toronto)
🏢 Financial Agency Professional
📍 Toronto