About the Role:
We are seeking a highly organized, detail-oriented, and proactive Construction Administrator to join our team in Ottawa. This role provides essential administrative, bookkeeping, and project coordination support for our team. This is a 12-month contract with possibility of transitioning into a permanent position.

The successful candidate will work closely with project managers, site supervisors, the accounting team, estimators, and the Health and Safety Team. Key responsibilities include invoice processing, bookkeeping support, project documentation, scheduling and coordination and general administrative work.

The ideal candidate is adaptable, takes initiative, and is comfortable with multitasking while working independently and collaboratively in a fast-paced construction environment.

We are looking for someone who is dependable, resourceful, and eager to contribute to the success of our construction projects. The ideal candidate enjoys working with numbers and spreadsheets, has strong administrative skills and is highly organized.

If you are detail-oriented, adaptable, and interested in developing your experience in construction administration, accounting support and project coordination, we encourage you to apply.

Hours of work: 8:00AM to 4:30PM Monday to Friday

Position type: In-Office

Key Responsibilities:

- Accounting & Bookkeeping
- Work with the accounting team to process invoices and project costing.
- Assist with payroll and monthly bookkeeping tasks
- Track scheduling, project costing, and progress across multiple projects
- Handle monthly reconciliation of accounts
- Knowledge of the Sage50 accounting software is a plus
- Detail oriented and comfortable working between multiple excel sheets is a must.
- General administrative support




- Provide administrative support to project managers and site supervisors as needed
- Assist project managers in organizing project documentation, permits, and report to project managers
- Sending out staffing and scheduling emails
- Maintain accurate records and filing systems
- Prepare and download tender documentation along with closeout documentation as needed
- Work with project managers and estimators on searching tender websites along with safety / compliance platforms.
- Prepare the construction of job site safety boards with our H&S; manager
- Assist with documentation for health and safety programs and procedures
- Support compliance with regulations and internal safety procedures
- Audit and maintain worker qualifications with our H&S; manager

Qualifications:

- A university degree is a plus; education in construction management, engineering, architecture, or a related field is a plus
- Bilingual in English and French is preferred
- Strong office and administrative skills
- Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
- Comfortable working independently and within a cooperative team environment
- Knowledge of the construction industry is an asset
- Previous experience with health and safety procedures is a plus
- Must be able to obtain and maintain a security clearance
- References will be requested as part of the hiring process

Pay: $28.00-$29.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- Company events
- Extended health care
- On-site parking

Ability to commute/relocate:

- Ottawa, ON K1G 4K7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to legally work full time in Canada?

Education:

- AEC / DEP or Skilled Trade Certificate (required)

Experience:

- Administrative: 2 years (required)
- Bookeeping: 1 year (preferred)

Language:

- English (required)

Work Location: In person

📌 Construction Administrator & Bookkeeper (Ottawa)
🏢 Gannon/Blackburn Electric
📍 Ottawa