About the Opportunity

An established professional services firm is seeking a highly organized and detail-oriented Office Manager to oversee office administration, bookkeeping, payroll, human resources administration, and day-to-day operational functions.

This position is ideal for an individual with a strong accounting background who enjoys working in a fast-paced environment, managing multiple priorities, and supporting both staff and leadership. The successful candidate will play a key role in ensuring the efficient operation of the firm while maintaining accurate financial and administrative records.

Key Responsibilities

Office Administration

- Prepare management and partner meeting agendas and coordinate follow-up items.
- Monitor and manage software subscriptions, licenses, and annual renewals.
- Track and maintain regulatory, licensing, insurance, and compliance deadlines.
- Maintain government portal access and permissions for staff.
- Coordinate office procedures, records management, and administrative systems.
- Provide administrative support to management and staff.

Accounting & Bookkeeping

- Process daily deposits and banking transactions.
- Record and reconcile payments received by cheque, EFT, e-transfer, credit card, and cash.
- Manage accounts payable, including invoice entry, coding, filing, and payment processing.
- Record company expenses and maintain supporting documentation.
- Monitor recurring subscriptions and vendor payments.
- Maintain accurate bookkeeping records using cloud-based accounting software.
- Assist with month-end administrative and accounting processes.

Payroll Administration

- Process employee payroll accurately and on schedule.
- Maintain payroll records and supporting documentation.
- Administer employee reimbursements and payroll adjustments.




- Prepare and process Records of Employment (ROEs) as required.
- Ensure payroll compliance and accuracy.

Human Resources Administration

- Track employee time utilization and prepare internal reports.
- Process employee vacation requests and maintain leave records.
- Maintain employee files and personnel documentation.
- Process employee expense reports and reimbursements.
- Assist with employee onboarding and offboarding activities.
- Administer employee benefits and health spending accounts.

General Office Management

- Coordinate annual professional membership renewals.
- Support operational improvements and internal initiatives.
- Assist management with special projects as required.
- Ensure critical deadlines and administrative responsibilities are completed on time.
- Maintain a professional and productive office environment.

Qualifications

Required

- Diploma or Degree in Accounting, Bookkeeping, Business Administration (Accounting Major), or a related field.
- Minimum 3 years of experience in office management, bookkeeping, accounting, or administrative roles with financial responsibilities.
- Strong understanding of bookkeeping principles, accounts payable, payroll, and bank reconciliations.
- Experience using QuickBooks Online, Xero, or similar accounting software.
- Proficiency with Microsoft Office 365, including Outlook, Excel, and Word.

· Excellent verbal and written English communication skills.





· Professional telephone, client service, and interpersonal communication skills.

· Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.

· High level of attention to detail and accuracy.

· Ability to maintain confidentiality and handle sensitive employee and financial information.

· Ability to work independently, work as part of a team, and prioritize multiple deadlines.

Preferred

- Experience working in a public accounting firm or professional services environment.
- Experience with payroll administration and employee benefits management.
- Familiarity with CRA online services.
- Experience with software such as PayEvo, Tax Software, CaseWare, Dext, or similar applications.
- PCP (Payroll Compliance Practitioner) designation, bookkeeping certification, or equivalent training is considered an asset.

Compensation & Benefits

- Competitive salary based on qualifications and experience.
- Employer-sponsored health and wellness benefits.
- Paid vacation.
- Professional and supportive team environment.
- Opportunities for growth and increased responsibility.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please apply by e-mailing your resume, transcript and cover letter to [email protected]. Please note, only eligible applicants will be contacted for an interview. Thank you.

Pay: $55,000.00-$75,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Work Location: In person

📌 Accounting/Office Manager (Edmonton)
🏢 Leading
📍 Edmonton