Job Overview

We are seeking a dependable, organized, and personable Receptionist / Administrative Assistant to join our busy real estate office in NW Calgary. This full time position combines front desk responsibilities with general administrative support, including processing real estate listing files, data entry, document review, and preparing marketing materials.

The ideal candidate will have strong communication, computer, and organizational skills, excellent attention to detail, and the ability to multitask and prioritize in a fast-paced office environment.

Location: 110 Country Hills Landing NW, Calgary, AB

Hours: Monday to Friday, 8:30 AM – 5:00 PM

Position: Full-Time

Responsibilities

- Welcome visitors and provide courteous, professional front desk support.
- Answer and direct incoming calls, take accurate messages, and maintain professional telephone etiquette.
- Monitor and respond to emails, general inquiries, and requests for information.
- Receive and distribute incoming mail, coordinate couriers, and order office supplies as needed.
- Perform data entry, typing, proofreading, filing, and other clerical duties with accuracy and attention to detail.
- Process real estate listing files, review industry-related documents for accuracy and completeness, and maintain organized records.
- Produce, edit, and print colour brochures, marketing materials, and other office documents. Canva experience is an asset.
- Use Microsoft Office and other office software for correspondence, document preparation, spreadsheets, and administrative tasks.




- Assist with general office operations and provide additional administrative support as required.
- Maintain an organized, professional reception area and ensure information is handled appropriately.

Experience & Qualifications
- Minimum one year of related office or administrative experience is required.
- Previous experience working in a real estate office is preferred.
- Robust computer skills and proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Minimum typing speed of 50 words per minute is required.
- Experience with Canva and/or other desktop publishing or graphic design software is an asset.
- Excellent verbal and written communication skills, including qualified telephone etiquette.
- Strong organizational skills, attention to detail, and the ability to manage competing priorities.
- Ability to multitask, work independently, and adapt to changing demands in a busy office environment.
- A reliable, positive, pleasant, and professional attitude, with a commitment to providing excellent customer service.

How to Apply Please review the office location and working hours carefully before applying.

If you are a reliable, organized, and positive individual who enjoys working with people and providing administrative support, we encourage you to apply.

Please submit both a resume and cover letter, outlining your relevant office experience, computer skills, and qualifications for the position.

We thank all applicants for their interest; however, only those selected for an interview may be contacted.

Pay: $15.00-$19.50 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Reception/admin assistant (Calgary)
🏢 RE/MAX Mountain View
📍 Calgary