Recruiting Administration Assistant – Candidate Updates Remote | Customer Service | Candidate Progress Messages Full-time • 58,240–61,360 per year The Recruiting Administration Assistant – Candidate Updates sends approved messages at defined stages, checks that the applicant record matches the instruction, and records what was sent. This remote role supports a recruiting team through customer service and office administration. Match the message to the stage If a recruiter changes a stage, use the latest instruction and avoid sending an outdated notice that contradicts it.

A bounced email or candidate reply should remain visible in the online applicant system. A reliable record of timing helps the team answer later questions without guessing. Check the recruiting team's approved stage and recipient list before sending a message.

Review approved applicant stage updates in the tracking system. Send or prepare the employer's approved status language. Flag mismatched stages, duplicate notices, and returned emails.



Prior recruiting experience is not required.

Customer service or office administration work may have taught you transparent replies and careful records; the company can teach its applicant system and message policy. You should be comfortable with online tools and understand how stressful an unclear hiring process can be. This remote position may offer either a full-time schedule.

A private home office or equivalent setting helps protect applicant information. Confirm the opening and stage for each recipient. Preview the message and any personalization fields. A candidate may reply to a stage notice with a scheduling question or correction to their contact information.

Route the question to the recruiter and update only the fields your access permits. Training will show you how to handle withdrawn applications and returned messages.

📌 Recruiting Administration Assistant - Candidate Updates (Montreal)
🏢 HRS Talent Solutions
📍 Montreal