We are seeking a detail-oriented and tech-savvy Accounting Administrator to support our day-to-day financial operations. This is a part time position (approximately 20 hours per week) focused primarily on Accounts Receivable (AR) and Accounts Payable (AP) functions. The successful candidate will play a key role in maintaining healthy cash flow through accurate invoicing, collections, vendor payment processing, and account reconciliation.

We are looking for someone who combines strong accounting administration experience with a modern approach to technology. A key requirement of this role is demonstrated experience using AI-powered tools integrated within accounting platforms to improve efficiency and automate routine tasks is highly desirable.

Key Responsibilities

Accounts Receivable (Primary Focus)

- Generate and distribute accurate invoices.
- Record, apply, and reconcile incoming customer payments.
- Monitor accounts receivable aging reports and follow up on outstanding balances.
- Manage collections activities while maintaining positive customer relationships.
- Investigate and resolve billing discrepancies, short payments, credits, and adjustments.
- Prepare AR reports and provide updates regarding collections and cash flow.

Accounts Payable (Primary Focus)

- Receive, verify, code, and process vendor invoices.
- Review and reconcile credit card transactions and supporting documentation.
- Prepare payment requests, cheque runs, EFT payments, and payment instructions.
- Reconcile vendor statements and resolve discrepancies.




- Communicate with vendors regarding billing issues, credits, and payment inquiries.
- Ensure invoices are accurately processed and recorded within established timelines.

Accounting Administration & Support

- Perform monthly reconciliations of vendor accounts, customer accounts, and credit card statements.
- Maintain organized physical and digital financial records.
- Assist with month-end procedures, reporting, account reviews, and audit preparation.
- Support accounting and administrative projects as required.
- Identify opportunities to improve processes and increase efficiencies.

Responsibilities include leveraging AI-powered tools and integrations within accounting platforms to streamline invoice processing, payment tracking, collections, reconciliations, workflow automation, customer and vendor communications, and reporting.

Qualifications

Required

- Minimum 2 years of experience in Accounts Receivable, Accounts Payable, bookkeeping, or accounting administration.
- Strong understanding of AR/AP processes and accounting principles.
- Experience with accounting software such as QuickBooks, NetSuite, Microsoft Dynamics, SYSPRO, or similar platforms.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Professional verbal and written communication skills.

Pay: $25.00-$28.00 per hour

Expected hours: 20.0 per week

Benefits:

- Casual dress
- Flexible schedule

Work Location: Hybrid remote in Calgary, AB

📌 Accounting Administrator (Calgary)
🏢 Important Business
📍 Calgary