Objective:

The role of the Project Coordinator is to work with the Project Manager to complete the day-to-day duties, including but not limited to; communication and coordination with consultants, communication and coordination with subtrades (contractors), generating and maintaining documents, filing and distribution of site documents; including submittals, RFI's, and contract amendments. Liaising with Site Superintendent and support staff on site-level objectives on residential townhome and midrise projects.

Roles and Responsibilities:

- Filing and distributing project documentation, not limited to site reviews, RFI's submittals, change orders, SI's, etc.
- Proficiency in use of the document management and distribution software.
- Attend site meetings (in-person/MS Teams), take, prepare, and distribute meeting minutes within two business days.
- Follow up on actions and ensure timely resolution of issues.
- Assist in maintaining accurate cost-tracking records and forecasts.
- Document, track, and ensure completion of flagged quality control items.
- Prioritize delegated tasks to ensure deadlines are met.
- Generation of Operation & Maintenance documentation, requesting from trades and preparing digital files throughout project to ensure completion at building turnover

o Generate file structure, file associated documents, requesting subtrade information

- Quality control documentation

o Generating QC sheets, sheet filing, and subtrade follow-up

- Schedule maintenance

o Booking schedule meetings, updating schedule (gradual progression), distribution and modification of schedule

- RFI and Submittal Submission

o Submitting and follow-up of RFI, distribution to project team

o Submitting and follow-up of Submittals, distribution to project team

o Site Instruction filing and distribution to project team

- Trade Contracts and Amendments

o Issuing subtrade contracts for Project Manager review and follow-up

o Issuing subtrade contract amendments and follow-up

o Gathering trade pricing, follow-up with subtrades

- Assisting the Project Manager is creation and updating Monthly Reports
- All other duties as required

Qualifications and Education Requirements





- 2-4 years professional work experience working in a construction environment
- Excellent communication skills, both written and verbal
- Able to deal professionally and effectively with homeowners, builders, consultants and contractors.
- Well-organized and detail oriented, confident individual with the ability to prioritize work, meet deadlines, and work in a fast-paced environment.
- Self-starter, able to obtain complete and accurate resolutions from company or industry resources.
- Proficient in Microsoft Excel, Word, PowerPoint and competent with other MS Office projects.
- Assisting Project Manager in managing budgets, completing cash flows and forecasts.
- Able to build and maintain relationships internally and externally.
- Able to work both independently and in a collaborative team environment.

Physical Requirements and Working Conditions

- This position requires 40 hours per week, predominantly in the office but will be working on construction site regularly.
- Please note: Our office is located on 124 Street and 102 Avenue; there are numerous public parking options within close proximity to our office. Cantiro will assist the successful candidate with a list of available lots in the area.
- While performing the duties of this job, the employee is frequently required to sit; talk; or hear.
- The employee is occasionally required to stand and walk.
- The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision/distance vision and ability to adjust focus.
- Attend reviews/meetings on site; candidates must be comfortable using stairs to safely access upper floors or basements.
- Normal office conditions. The noise level in the work environment is usually quiet.

Other

Teamwork:



Balances team and individual responsibilities; exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Able to work in a diverse work setting.

Safety and Security: Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.

Travel: Travel, if necessary, is local during the business day.

Physical Requirements and Working Conditions: This job operates in a professional office environment and/or occasional site visits. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Attendance and Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Language and Communication Skills: Ability to read, write, and comprehend simple instructions, short correspondence, and memos. Ability to present information in a one-on-one and small group situations to other employees of the organization.

Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Commits to required hours of work when necessary to reach goals. Flexible working a variety of shifts.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Application question(s):

- What type of construction projects have you primarily supported as either a Project Coordinator or similar role? (Multi-Family, Residential, Commercial, Industrial, etc.)
- This role requires frequent site visits, attending construction meetings, and working from our Edmonton office primarily. Are you comfortable with this and have a reliable method of transportation?
- Are you legally authorized to work in Canada?

Experience:

- Construction industry: 2 years (required)

Work Location: In person

📌 Project Coordinator, Multi-Family (Westmount)
🏢 CANTIRO
📍 Westmount