Job Overview

The Legal Café is seeking a detail-oriented Immigration Legal Assistant & Case Coordinator to support the legal team and clients throughout the immigration case process on an initial part-time basis. This role combines legal and administrative support with case tracking, document preparation, client communication, and deadline coordination. The ideal candidate has immigration experience, is organized and professional.

Location: Vaughan, ON

Work Setting: On-site.

- Hybrid model can be considered at a later stage, if candidate demonstrates proficiency in firm systems and case-handling.

Responsibilities

- Assist and report to the Principal Lawyer of the firm.
- Coordinate assigned immigration cases from intake through filing, tracking deadlines, gathering documents, and following up on outstanding items.
- Attend client meetings (in-person/virtual), assist with client intake and onboarding requirements, record accurate information, and communicate case-related updates with professionalism.
- Prepare immigration application packages for attorney review - this includes, preparing, formatting, and reviewing correspondence, forms, supporting documents, and other materials; assist with legal drafting as directed.
- Proofread documents/applications for accuracy, consistency, grammar, and completeness before attorney review or submission.
- Maintain organized electronic and physical case files, perform filing, and update case-management records through accurate data entry.
- Conduct legal and factual research using resources such as LexisNexis, as assigned.
- Use document-management systems such as Clio to organize, retrieve, and maintain case materials.
- Provide general clerical and administrative support, including document/application preparation, scheduling, and file maintenance.




- Handle client and office communications with strong phone etiquette, discretion, and a service-oriented approach.
- Coordinate multiple tasks and deadlines using legal practice management software and MS Office.

The Ideal Candidate will have:

- 1-3 years of Canadian immigration experience in temporary resident applications (visit, study, work), permanent resident applications (spousal sponsorships, express entry, PNP related programs), Humanitarian and compassionate applications, LMIA applications, LMIA based work permit applications, and LMIA-exempt work permit applications.
- Completion of a degree/diploma in a related field.
- Strong organizational skills, with the ability to prioritize competing tasks and meet deadlines.
- Excellent proofreading and writing skills, including careful attention to detail.
- Experience or demonstrated ability in legal drafting, document/application preparation, filing, and data entry.
- Administrative experience or clerical experience in a legal, skilled-services, or similarly detail-focused setting.
- Robust client-service and interviewing skills, with the ability to gather information clearly and respectfully.
- Familiarity with LexisNexis and Clio is considered an asset.
- Sound judgment, discretion, and a commitment to protecting confidential client information.
- Clear written and verbal communication, professional phone etiquette, and a collaborative approach to supporting attorneys and colleagues.

How to apply: Send a copy of your resume to [email protected].

Only selected candidates will be contacted for an interview.

Pay: $20.00-$26.00 per hour

Expected hours: 16.0 – 20.0 per week

Benefits:

- On-site parking

Application question(s):

- Are you willing to work on-site?
- Are you able to handle Canadian immigration applications independently, with minimal supervision?

Experience:

- Canadian immigration: 1 year (required)

Work Location: In person

📌 Immigration Legal Assistant & Case Coordinator (Vaughan)
🏢 The Legal Cafe
📍 Vaughan