About Us:

Invisible Machine Labs is an innovative technology enterprise and technical solutions provider dedicated to delivering cutting-edge software infrastructure, automation protocols, and advanced business intelligence support. Headquartered in Red Deer at 4922 53 St (T4N 2G7), we combine data precision with operational agility to streamline workflows for our clients. We are currently seeking an organized, proactive, and detail-oriented Administrative Assistant to support our corporate office workflows.

Position Summary:

As an Administrative Assistant, you will be the operational backbone of our daily Red Deer office workflows, ensuring an productive, highly organized, and welcoming corporate environment. You will manage a diverse range of administrative, clerical, and coordination tasks while interfacing professionally with corporate clients, internal technical teams, and studio management. The ideal candidate is a resourceful problem solver who possesses strong communication skills and can multitask efficiently.

Key Responsibilities:

- Oversee day-to-day office operations, including handling inbound phone inquiries, routing corporate mail/deliveries, and maintaining an organized, professional reception workspace.

- Coordinate internal and external schedules, managing executive calendars, organizing team updates, and arranging travel logistics.

- Prepare, format, and review business correspondence, documentation templates, client files, and basic operational or expense reports.

- Maintain well-organized digital and physical filing systems, ensuring accurate data entry and absolute confidentiality of proprietary database records.

- Monitor and manage office, kitchen, and meeting area supply inventories, coordinating with external vendors to maintain continuous workspace efficiency.





- Provide ad-hoc administrative and project coordination support to software developers, data coordinators, and senior leadership as required.

Qualifications & Requirements:

- 1–2+ years of experience as an Administrative Assistant, Office Assistant, or in a similar professional corporate or tech-sector support role.

- Exceptional verbal and written communication skills in English with a professional, confident, and polite tone.

- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and standard digital calendar scheduling tools.

- Strong organizational and time-management skills with a proven capability to prioritize tasks under tight deadlines.

- Excellent attention to detail and ability to handle company records and client files with high discretion.

- Must be legally authorized to work in Canada and able to reliably commute to our Red Deer, AB (T4N 2G7) office.

What We Offer:

- Competitive hourly pay: CA$23.30 – CA$28.30 per hour (commensurate with administrative experience).

- Full-time, stable hours (40 hours per week) with a consistent daytime schedule.

- Comprehensive extended health care and dental care insurance plans.

- Generous paid time off (PTO) / annual leave allocation.

- Premium modern corporate office setting with on-site parking options included.

- A collaborative, tech-forward, and highly supportive team environment.

Pay: $23.30-$28.30 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Ability to commute/relocate:

- Red Deer, AB T4N 2G7: reliably commute or plan to relocate before starting work (required)

Experience:

- Administrative: 1 year (required)

Language:

- English (required)

Location:

- Red Deer, AB T4N 2G7 (required)

Work Location: In person

📌 Administrative Assistant (Red Deer)
🏢 Invisible Machine Labs
📍 Red Deer