This posting is for an existing vacancy.

About the Role

The Company is an established organization seeking a friendly, professional, and organized Receptionist to welcome visitors and support daily office operations. You will be a helpful point of contact for employees, management, and vendors, keeping the workplace organized and running smoothly.

The ideal candidate is approachable, comfortable with technology, and able to manage changing priorities with initiative, sound judgment, and discretion.

Responsibilities

- Greet visitors, clients, and employees warmly and professionally.
- Answer phone calls, emails, and in-person inquiries promptly and courteously.
- Build positive relationships with employees, vendors, and other contacts, helping create a welcoming office.
- Order and restock office supplies, coffee, kitchen supplies, and other essentials.
- Keep the office clean, organized, and presentable.
- Maintain electronic and paper records and handle confidential information with care.
- Arrange and distribute building access cards.
- Coordinate cell phone setup and help recent employees become familiar with the office.
- Manage boardroom bookings and arrange virtual meetings using Microsoft Teams, Zoom, or similar platforms.
- Prepare meeting rooms and check that equipment is working before meetings.
- Help organize office events, employee meetings, and special functions.
- Provide other administrative support as assigned.

Qualifications

- 1–2 years of experience in reception, office administration,



administrative coordination, or a similar role.
- Proficiency in Microsoft Outlook, Excel, Word, and Teams, with the ability to learn new software and office systems.
- Strong organizational and time management skills, attention to detail, and follow-through.
- Ability to manage competing priorities, meet deadlines, and respond to unexpected challenges with practical solutions.
- Excellent verbal and written communication skills and a professional telephone manner.
- A friendly, approachable manner and strong customer service skills.
- Ability to work independently, take initiative, and collaborate with others.
- Reliability, professionalism, and discretion when handling confidential information.

How to Apply

- Only applications submitted through Indeed will be considered. Applications will be accepted until 4:30 p.m. Eastern Time on Friday, October 30, 2026.
- We thank all applicants for their interest; only those selected for an interview will be contacted.

Equal Opportunity & Accessibility

The Company is an equal opportunity employer committed to a diverse, inclusive, and accessible workplace. Disability-related accommodations, including accessible assessment and selection materials, are available upon request throughout the recruitment and selection process. Please include accommodation requests with your application or advise the recruiter when contacted.

Pay: $48,000.00-$52,000.00 per year

Work Location: In person

📌 Receptionist (Toronto)
🏢 Important Business
📍 Toronto