Organized. Driven. People-Focused.

Are you the person who loves keeping things organized, making good relationships and ensuing nothing falls through the crack? If so, we want to hear from you.

We are seeking a permanent full-time (40 hours per week) skilled HR & Administrative Coordinator to join our team in Parksville.

This role is ideal for someone with exceptional organizational and administrative skills who enjoys supporting people, problem solving, relationship networking and day-to-day administration duties in a fast-paced environment, with a strong communication skills and attention to detail is a must, under the direction of the Human Resource & Business Operations Manager.

Duties and Responsibilities

- Coordinate recruitment activities, including screening, interviews, candidate communications, and reference checks.
- Prepare employment agreements, job descriptions, onboarding packages, and employee documentation.
- Support new hire onboarding and orientation processes.
- Maintain accurate and confidential employee records and personnel files.
- Assist with benefits administration, employee enrollment, and HR reporting. (Payroll is NOT part of this role)
- Monitor employee training requirements and coordinate training activities.
- Collaborate on identifying and resolving employee-related issues.
- Track deadlines and ensure required information is completed on time for the finance team.
- Support leadership with administrative projects and tasks.

Qualifications, Education, Experience

- Post-secondary education in Human Resources, Business Administration,



Office Administration, or a related field.
- Related experience involving a broad range of HR or administrative responsibilities.
- Proficiency with Microsoft Office & Outlook; ability to learn new platforms
- Strong written and verbal communication skills.
- Ability to address HR-related issues and implement effective solutions.
- Sound judgement, attention to detail, and confidentiality.
- Self-driven, organized, and able to effectively manage multiple priorities.
- Analytical, critical thinking, and problem-solving skills.
- Personal integrity, accountability, and professionalism under pressure.
- Ability to work independently while contributing positively to a team environment.

Skills & Abilities

- Ability to prioritize & meet deadlines
- Collaborative, flexible, and honest team player
- Excellent verbal and written English communication skills
- Strong attention to detail
- Manage confidential material and information with discretion, tact and diplomacy.

Job Conditions

- Must be able to clear a Criminal Record Check for Controlled Goods Program.
- Ability to work on-site, Monday to Friday, 7am to 3.30pm in Parksville.
- Ability to work effectively with people from diverse backgrounds.

How to Apply: send a covering letter and resume to: [email protected]

Pay: $24.00-$36.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 HR & Administrative Coordinator (Parksville)
🏢 Rotor Maxx Support
📍 Parksville