Payroll Administrator

GFI Solutions Ltd. and Coastal Matting are seeking a detail-oriented, organized, and reliable Payroll Administrator to oversee payroll processing and related administration for both companies.

This role is responsible for ensuring employees are paid accurately and on time, maintaining payroll records, managing government remittances, coordinating group insurance and WCB reporting, and ensuring payroll-related compliance requirements are met.

The successful candidate will be comfortable managing two separate payroll cycles, working independently, maintaining confidentiality, and ensuring accuracy across all aspects of payroll administration.

Key Responsibilities

Payroll Processing

- Administer and process bi-weekly payroll for Coastal Matting.
- Administer and process semi-monthly payroll for GFI Solutions Ltd.
- Ensure payroll is processed accurately and within established deadlines.
- Maintain employee payroll records, including earnings, deductions, benefits, and other payroll adjustments.

Calculate, verify, and process employee commissions in accordance with established company compensation structures and policies.

- Process new hires, terminations, changes to employee information, and applicable payroll adjustments.
- Reconcile payroll records and investigate discrepancies as required.

Government Remittances & Year-End Reporting

- Calculate, prepare, and submit required government payroll remittances, including source deductions.
- Prepare and distribute annual T4 slips and complete required T4 summaries and filings.
- Maintain accurate payroll documentation and ensure compliance with applicable federal and provincial legislation.
- Assist with year-end payroll reconciliations and reporting requirements.

WCB & Perks Administration

- Complete WCB reporting and maintain accurate payroll information for reporting purposes for both companies.
- Administer group insurance benefits,



including employee enrolments, terminations, and changes to coverage.
- Coordinate payroll-related benefit deductions and remittances.
- Respond to employee payroll and benefits inquiries in a timely and professional manner.

Records & Administration

- Maintain organized, accurate, and confidential payroll records.
- Ensure payroll documentation is complete and readily accessible for audits or internal reviews.
- Coordinate with management and other administrative personnel regarding payroll changes and employee information.
- Identify opportunities to improve payroll processes, recordkeeping, and administrative efficiency.

Qualifications & Experience

- Previous experience in payroll administration or payroll processing.
- Working knowledge of Canadian payroll legislation, government remittances, and statutory deductions.
- Experience with T4 preparation, WCB reporting, and group benefits administration.
- Strong attention to detail, organizational skills, and ability to meet recurring deadlines.
- Proficiency with payroll software and Microsoft Office, particularly Excel.
- Ability to manage competing priorities and maintain confidentiality.
- Strong communication skills and a professional approach to employee inquiries.

Payroll certification (PCP) or progress toward certification is considered an asset. Experience managing payroll for multiple companies is also an asset.

What We’re Looking For

We are looking for someone who takes ownership of their work, understands the importance of payroll accuracy, and can independently manage the administrative requirements of two operating companies. The ideal candidate is dependable, proactive, and committed to maintaining accurate records and meeting compliance deadlines.

Why Join Us?

- Be part of a growing and dynamic team
- Supportive team environment with hands-on experience
- Competitive compensation based on experience
- Employee benefit package

Work Location: In person

📌 Payroll Administrator (Whitecourt)
🏢 GFI Solutions
📍 Whitecourt