We are seeking a Pre-Construction Bid Coordinator to support the front end of the bidding and pre-construction process for ICI mechanical projects throughout the GTA.

The Pre-Construction Bid Coordinator is responsible for coordinating bid opportunities, managing pre-qualification submissions, preparing proposal documentation, and supporting the overall pre-construction and estimating process.

Bid & Tender Coordination

- Monitor and manage bid opportunities through platforms such as MERX, BuildingConnected, Biddingo, SmartBid, and GC invitations
- Review tender documents, project scope, bid requirements, bonding, and compliance details
- Prepare and distribute bid packages, including drawings, specifications, addenda, and bid forms
- Coordinate complete and timely bid submissions, including bonding, insurance, and tender documentation
- Track and distribute addenda and maintain accurate bid logs, pipeline activity, and submission records

Design Build & Proposal Support

- Assist with Design Build and budget pricing proposals
- Prepare proposal packages, scope narratives, and clarifications
- Support collaboration between estimating, operations, project management, consultants, and clients
- Contribute to value engineering and alternative system proposal development

Pre-Qualifications & Vendor Management

- Complete and maintain contractor and client pre-qualification submissions
- Manage records related to WSIB, COR, EMR, bonding, insurance, licenses, and certifications
- Maintain online vendor and qualification platforms, renewals, and approval tracking

Post-Bid Tracking & Reporting

- Track bid results, win/loss data, budget comparisons, and market intelligence
- Support post-bid clarifications, scope reviews, and project handovers to operations teams





What Success Looks Like

- Accurate and on-time bid submissions
- Strong organization and management of bid opportunities
- Professional and consistent proposal documentation
- High pre-qualification approval rates
- Effective coordination with internal teams and external stakeholders

Qualifications

- Postsecondary education in Construction Management, Engineering, Business, Marketing, or a related field is preferred
- 3+ years of experience in mechanical contracting, construction estimating support, bid coordination, or a related field
- Strong understanding of ICI construction tendering processes, including Bid Spec and Design Build delivery models
- Experience with HVAC, plumbing, sheet metal, or controls contracting is an asset
- Proficiency with BuildingConnected, SmartBid, MERX, Biddingo, or similar bid management platforms
- Knowledge of bonding, insurance, and pre-qualification processes
- Exposure to ICI projects ranging from $50K to $6M+
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
- Excellent organizational, communication, and time-management skills
- Ability to manage multiple deadlines in a fast-paced workplace

What We Offer

- Company-sponsored social events and team activities
- Comprehensive health, dental, and vision coverage
- Employee Assistance Program (EAP)
- Life insurance
- Paid vacation and personal time
- Opportunities for career growth and ongoing training

We appreciate the interest of all applicants. Only those selected to move forward in the hiring process will be contacted regarding the next steps.

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Pre Construction Bid Coordinator (Mississauga)
🏢 Important Company of the Sector
📍 Mississauga