The Township of Mulmur invites applications for the position of

FINANCE ASSISTANT

Duties & Responsibilities

- Provide front-line customer service by responding to telephone calls and emails and greeting and assisting visitors at the front counter.
- Accept and process payments at the front counter, including the sale of dog tags, garbage stickers, and waste bins.
- Perform general administrative duties including correspondence, filing, and office support as required.
- Download and import all online payments received through online banking or Paymentus.
- Administer and maintain the Township’s Shopify and CanadaHelps accounts, including updating site content and account information, issuing donor thank-you letters, and recording donations.
- Process property ownership and mailing address changes and send out new resident packages.
- Prepare tax certificates and process payments.
- Set up e-billing for residents.
- Complete weekly bank deposits.
- Invoice all facility rentals and other miscellaneous accounts receivable.
- Assist with departmental grant administration.
- Accept and process claims under the Ontario Wildlife Damage Compensation Program.
- Coordinate facility rentals, including ensuring rental agreements are completed, arranging room set-up and clean-up, and providing renters with facility access information.
- Maintain the facility user administration log required for annual insurance reporting.
- Assist with maintaining the Township’s asset management data, including entering asset condition ratings, updating GIS mapping, and identifying and correcting inaccurate or incomplete asset records.

To meet the requirements of this position, the successful candidate will have the following:

- Completion of post-secondary education in accounting, business administration, office administration, or a related discipline, or an equivalent combination of education and relevant experience.




- A minimum of two years of relevant administrative, financial, or customer service experience, preferably in a municipal or public-sector environment.
- Solid numerical accuracy and attention to detail, with the ability to process financial transactions and maintain accurate records.
- Excellent customer service and interpersonal skills, with the ability to respond professionally and courteously to the public, facility users, staff, and external contacts.
- Excellent written and verbal communication skills.
- Highly organized and dependable, with strong time-management skills and the ability to prioritize multiple responsibilities with limited supervision.
- A team player who works collaboratively with employees at all levels of the organization and is able to learn new systems and processes quickly.
- Proficiency with Microsoft Office and Adobe Acrobat; experience with Keystone financial software is considered an asset.
- Knowledge of municipal asset management, Ontario Regulation 588/17, Geographic Information Systems (GIS), and PSD Citywide asset management software is considered an asset.

The normal hours of work for this position will be 35 hours per week. Qualified applicants are invited to submit their resume and cover letter as one PDF document. This position will be open until filled.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. The Township of Mulmur is an Equal Opportunity Employer and accommodations are available for all parts of the recruitment process, upon request. The successful candidate will be required to provide a satisfactory criminal record check.

Job Types: Full-time, Permanent

Pay: $24.94-$30.91 per hour

Expected hours: 35.0 per week

Work Location: In person

📌 Finance Assistant (Terra Nova)
🏢 Township of Mulmur
📍 Terra Nova