URGENT HIRING – LEGAL WRITING & DOCUMENT SPECIALIST / PERSONAL ASSISTANT

Burlington, Ontario | $35/hour | Immediate Start | Short-Term Contract (2-3 Weeks)

Monday–Friday, 10:00 AM–4:00 PM | ON-SITE ONLY – NOT REMOTE

Are you an exceptional writer, highly organized multitasker, and proficient legal document specialist who can work independently and produce professional, accurate documents under tight deadlines?

I am urgently seeking a highly capable, experienced individual to assist with preparing, writing, editing, formatting, and organizing legal correspondence, complaints, litigation documents, and supporting exhibits.

This position is particularly suitable for an experienced law clerk, legal assistant, law graduate (LL.B., JD, or LL.M.), or highly skilled executive assistant with extensive legal writing and document management experience.

The successful candidate must have outstanding written English skills, advanced Microsoft Word proficiency, and the ability to transform complex information into clear, persuasive, professionally presented correspondence while preserving its intended meaning.

PRIMARY RESPONSIBILITIES – LEGAL WRITING & DOCUMENT PREPARATION

- Draft, edit, strengthen, and professionally format legal correspondence, formal complaints, and detailed reports.
- Assist in preparing submissions and correspondence to the Law Society of Ontario (LSO), Ombudsman, and other regulatory or skilled bodies.
- Organize litigation documents, evidence, affidavits, exhibits, and supporting materials for lawyers and court proceedings.
- Review lengthy documents for clarity, grammar, consistency, accuracy, duplication, and professional presentation.




- Prepare exhibit packages, document indexes, chronologies, and clearly organized supporting evidence.
- Work confidently with complex Word and PDF documents, including resolving difficult formatting and pagination issues.
- Organize files electronically using OneDrive and other document management systems.
- Manage multiple urgent assignments, prioritize effectively, and complete work accurately without constant supervision.

ADDITIONAL ADMINISTRATIVE RESPONSIBILITIES

Depending on the immediate workload, responsibilities may also include:

- Excel spreadsheets, financial organization, and preparing information for accountants.
- Basic bookkeeping and QuickBooks.
- Drafting professional business and patient correspondence.
- Scheduling, coordinating bookings, and managing administrative records.
- Communicating professionally by telephone and email to resolve billing, insurance, utility, and other administrative matters.
- General personal and business administrative support.

REQUIRED QUALIFICATIONS

- Exceptional legal and professional writing skills are essential.
- Minimum 3 years of relevant experience preparing legal correspondence, formal reports, or complex professional documentation preferred.
- Advanced Microsoft Word and PDF proficiency is mandatory.



Applicants must be capable of handling complicated formatting independently.
- Excellent English grammar, proofreading, editing, and organizational skills.
- Ability to understand complex material and organize large quantities of information logically and accurately.
- Strong computer skills, including Microsoft Office, Excel, and OneDrive.
- Outstanding attention to detail, discretion, and confidentiality.
- Excellent communication and professional telephone etiquette.
- Ability to manage multiple assignments simultaneously and meet urgent deadlines.
- Independent, resourceful, proactive, and comfortable taking initiative.
- Ability to learn unfamiliar software quickly.

A law degree, law clerk diploma, litigation support experience, or previous employment in a law office is a significant asset.

POSITION DETAILS

Compensation: $35.00 per hour
Contract Duration: Initially 2 weeks, potentially extending to 3 weeks
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Location: Burlington, Ontario – On-site at a clinic
Start Date: Immediate availability required

This is a short-term, intensive contract requiring someone who can contribute immediately.

Pay: From $35.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

- On-site parking
- Paid time off

Application question(s):

- Are you able to start immediately ?
- Do you understand this is a 2-3 week contract, full time, start next week position ?
- Are you under a 45 minute drive?
- Do you understand this is a 2-3 week contract

Experience:

- legal writing skills: 3 years (required)

Work Location: In person

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