Preferred Property Management is seeking a motivated, organized, and customer-focused Showing Coordinator to join our growing team. The successful candidate will assist with rental property showings, scheduling appointments, coordinating property access, and supporting the administrative side of our rental operations.

This position is ideal for someone who enjoys working with people, is comfortable working independently, and can manage a busy schedule while providing professional customer service.

Key Responsibilities

Working under the direction and supervision of a Licensed Property Manager, duties will include but are not limited to:

Property Showings & Scheduling

- Schedule and conduct showings of available residential rental properties, as authorized by the brokerage.
- Coordinate appointment times and property access with prospective tenants and current occupants.
- Confirm appointments and manage scheduling changes.
- Coordinate keys and access devices for rental properties.
- Receive rental applications for submission to the Licensed Property Manager.
- Refer questions regarding rental terms, tenancy agreements, applications, and leasing decisions to the appropriate Licensed Property Manager.

Rental Listing Support

- Take property photographs and gather information for rental advertisements.
- Draft rental listing descriptions and advertising materials for review and approval.
- Post and update approved rental advertisements as authorized by the brokerage.
- Maintain accurate records of showings, appointments, and rental applications.

Administrative Support

- Answer incoming calls, take messages, and direct inquiries to the appropriate team member.
- Maintain organized electronic and paper records.
- Assist with scheduling and general administrative duties.




- Communicate professionally with prospective tenants, current tenants, landlords, and team members within the scope of the role.
- Perform other administrative duties as assigned.

Skills & Qualifications

Required:

- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple appointments and competing priorities.
- Ability to work independently and follow established procedures.
- Valid Class 5 driver's licence and reliable access to a personal vehicle.
- Professional appearance and demeanor.
- Basic computer skills, including email, calendars, and Microsoft Office.
- Ability to accommodate occasional evening showings.

Preferred Assets:

- Previous experience in customer service, leasing, real estate, or property management.
- Experience coordinating appointments and managing schedules.
- Familiarity with rental advertising platforms and social media.
- Knowledge of the local rental market.

Why Join Preferred Property Management?

- Join a growing, locally focused property management company.
- Work with a supportive and collaborative team.
- Gain hands-on experience in residential leasing and property management.
- Enjoy a varied role combining office coordination with work in the community.

Job Details

Job Type: Full time

Location: Duncan, BC

Work Location: In person, with travel to rental properties throughout the service area.

Schedule: Weekdays, with occasional evening showings as required.

Compensation: $25.00 per hour.

How to Apply

Please submit your resume through Indeed. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Showing Coordinator and Administrative Assistant (Duncan)
🏢 Preferred Property Management
📍 Duncan