Job Description:

We are looking for a detail-oriented Payroll Specialist to join a not-for-profit organization in Toronto, Ontario on a Long-term Contract basis. This position will independently manage payroll operations for a workforce of approximately 100 hourly and salaried employees while ensuring accuracy, compliance, and timely processing. The role is well suited to someone who can work confidently with minimal supervision and communicate effectively with employees, vendors, and internal stakeholders.

Responsibilities:

- Administer bi-weekly payroll for roughly 100 employees, ensuring earnings, deductions, and adjustments are processed accurately and on schedule.
- Maintain payroll records for both hourly and salaried staff and verify employee data to support compliant payroll processing.
- Calculate and submit statutory remittances and other required payroll-related payments within established deadlines.
- Manage employee benefit deductions, union-related payments, and organizational withholding amounts with a high degree of accuracy.
- Reconcile payroll information and investigate discrepancies to resolve issues efficiently and prevent recurring errors.




- Respond to payroll-related questions from employees and provide clear guidance on pay, deductions, and related matters.
- Work with payroll and accounting systems to support reporting, record integrity, and day-to-day payroll administration.
- Assist with payroll documentation and related administrative tasks to maintain organized and audit-ready records.

Requirements:

- At least 4 years of hands-on payroll experience in a dedicated payroll position.
- Demonstrated ability to run payroll independently for a mixed group of salaried and hourly employees.
- PCP designation completed or actively in progress is strongly preferred.
- Strong verbal and written communication skills with the ability to interact professionally across the organization.
- Experience using payroll and accounting platforms such as ADP Workforce Now, Dayforce, or similar systems.
- Solid understanding of payroll deductions, advantages administration, remittances, and payroll compliance requirements.
- High attention to detail, strong organizational skills, and the ability to manage deadlines in a fast-paced environment.

📌 Payroll Specialist (Toronto)
🏢 Robert Half
📍 Toronto