Executive Assistant, Integrated Philanthropy [Bathurst & Sheppard/Hybrid]
Job Order ID: 8946
Salary: $70000-80000/Yr
Web Publication Date: 10/23/2026 12:00:00 AM
Number of Positions: 1
Job Location: North York
Brief Description:

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we're changing lives.

As one of North America's leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

Position Summary

The Executive Assistant provides executive, administrative and coordination support to the SVP, Integrated Philanthropy, helping advance departmental priorities and initiatives. Working closely with the SVP and Associate Director of Operations & Fundholder Experience, the role also supports operational consistency, administrative processes and effective fundholder service supporting strategic planning and execution of departmental priorities.

The successful candidate is proactive, highly organized and discreet, with strong relationship-building skills, sound judgment and the ability to manage competing priorities in a collaborative, service-oriented environment.

Job Function:

Key Responsibilities

Executive and Departmental Support

- Manage the SVP's calendar, meetings, correspondence,



scheduling and administrative requirements.
- Prepare agendas, presentations, reports, briefing materials and meeting notes; track decisions, deadlines and follow-up actions.
- Coordinate departmental projects, donor events, educational programs, committees and working groups.
- Facilitate communication and collaboration across Integrated Philanthropy and other departments.
- Manage donor correspondence, acknowledgements, reports, stewardship activities and follow-up.
- Attend selected meetings and events outside regular working hours when required.

Donor and Fundholder Service
- Respond to designated fundholder, donor and volunteer inquiries, coordinating requests with appropriate internal teams.
- Support contributions, grants, fund documentation, acknowledgements, reporting and stewardship activities.
- Maintain accurate donor interactions and records in the Foundation's CRM and related systems.
- Assist with fundholder reporting and stewardship initiatives.
- Support strategic fundraising initiatives.

Operations and Process Coordination
- Work with the Associate Director, Operations & Fundholder Experience, to maintain consistent administrative practices, workflows and documentation standards.
- Maintain organized shared files, records, contact lists and departmental resources.
- Coordinate operational tasks, reporting, deadlines and follow-up activities across teams.
- Support operational projects and identify opportunities to improve processes, information management and service delivery.




- Balance priorities between both reporting relationships, communicate competing demands promptly and escalate matters requiring leadership direction.

Job Requirement:

- Post-secondary education in business administration, office administration, or a related field, or equivalent experience.
- Minimum of five years of relevant experience in administration, executive support, client service, or project coordination; nonprofit, philanthropic, fundraising, or financial services experience is an asset.
- Excellent organizational, time-management, communication, and interpersonal skills, with strong attention to detail.
- Proactive problem-solving skills, sound judgment and the ability to manage competing priorities independently and collaboratively.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; CRM experience, particularly Salesforce, is an asset.
- Comfort working with basic financial information and handling confidential information.
- An interest in philanthropy and the Jewish community, with a commitment to service excellence.

At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time-off policy, UJA's offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of skilled references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

📌 Executive Assistant, Integrated Philanthropy [Bathurst & Sheppard/Hybrid] (North York)
🏢 EMETemployment
📍 North York