- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
- Work setting :
- Private sector
- Relocation costs not covered by employer
- Architectural firm
- Tasks :
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Advise managers and employees on staffing policies and procedures
- Administer policy changes
- Resolve conflict situations
- Write routine business and government correspondence
- Recruit and hire staff
- Record and relay information
- Proposal preparation
- Prepare contracts and negotiate revisions, changes and additions to contractual agreements
- Organize conferences and meetings
- Enforce policies and procedures
- Ensure compliance with government regulations
- Develop policies
- Conduct performance reviews
- Conduct research
- Advise job applicants on employment requirements and terms and conditions of employment
- Administer benefit employment equity and other human resources programs
- Ensure appropriate business/commercial licenses are in place
- Record and prepare minutes of meetings, seminars and conferences
- Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, using manual or computerized systems
- Set up and maintain manual and computerized information filing systems
- Schedule events, programs and activities
- Monitor staff performance
- Supervision :
- 1 to 2 people
- Computer and technology knowledge :
- Electronic mail
- Enterprise resource planning (ERP) software
- Social Media
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Word
- Database software
- LinkedIn
- Type of related experience :
- Architecture
- Transportation/travel information :
- Public transportation is available
- Work conditions and physical capabilities :
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Personal suitability :
- Productive interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
- Screening questions :
- Are you authorized to work in Canada?
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you live near the job location?
- Do you meet the language requirements listed in the job posting?
- Experience :
- 3 years to less than 5 years
- Health benefits :
- Dental plan
- Health care plan
- Vision care benefits
- Financial benefits :
- Life insurance
- Registered Retirement Savings Plan (RRSP)
- Other benefits :
- Wellness program
📌 Administration Officer (Vancouver)
🏢 Chris Dikeakos Architects
📍 Vancouver
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