The Terminal City Club, Vancouver’s Premier Private Members Club. As a Platinum Club of the World’ and one of Boardroom Magazine’s ‘Distinguished Clubs’ with ‘Iconic’ status, we create a welcoming atmosphere for our members and guests with the opportunity to forge new business connections, host clients, entertain friends, keep fit and relax.

ABOUT THE POSITION

As the Full-Time Maintenance Administrative Assistant reporting to the Director of Engineering, you play a key part in keeping the Maintenance department organized, informed, and running efficiently. Your attention to detail and strong administration abilities, combined with a can-do attitude and relationship building skills will be key as you regularly interact with external vendors, contractors, and our TCC team.

JOB RESPONSIBILITIES

- Act as the central point of coordination for the Maintenance department, ensuring requests, follow-ups, access coordination and scheduling of maintenance activities are actioned
- Source parts, products, quotes, etc. through online distributors
- Complete all administrative tasks (purchase orders, receiving shipments, day to day correspondence, invoice/file management, calendar bookings, etc.)
- Diarize all job site activities for on-going follow-up purposes
- Draft and distribute internal communications related to maintenance work, service disruptions, and project updates
- Help identify opportunities to improve administrative processes, documentation, and tracking systems, standardized templates and procedures
- Maintain strong working relationships with vendors, suppliers, contractors, and strata representatives
- Participate as a member of the TCC Joint Health & Safety Committee
- Other ad hoc duties, as required to support the smooth operations of the department

REQUIRED SKILLS AND EXPERIENCE





- Experience supporting a technical, facilities, or operations-based team and knowledge of building maintenance an asset
- Strong document management and record-keeping skills
- Ability to interpret information from multiple sources and flag issues proactively
- Demonstrated experience in a fast-paced administration role
- Proficient with Excel and other MS Office programs (Outlook, Word)
- Detail oriented, highly organized and a keen sense of urgency
- Able to multi-task efficiently and calmly in an environment with changing priorities
- Work to tight deadlines and high-pressure situations should equipment fail
- Excellent interpersonal and communication skills
- Exceptional phone etiquette

WHAT’S IN IT FOR YOU?

Our team of service professionals take care of our members and in turn, we take care of our team. We offer extended benefits & pension, staff events, development opportunities, hot meals daily, easy access to transit and more! As a Maintenance Administrative Assistant, you'll enjoy a competitive salary of $60,000-$65,000, depending on skills and experience. If this sounds like a team you would like to be a part of, this opportunity may be for you.

HOW TO APPLY

If this sounds like you, please submit your resume with attention to: Newton Rajapakse, Director of Engineering.

- We thank all applicants for their interest; those being considered will be contacted_.

Pay: $60,000.00-$65,000.00 per year

Benefits :

- Company events
- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- Paid time off
- Vision care

Application question(s):

- Are you legally eligible to work in Canada?
- Can you commit to a full-time role that is completely in-office?

Work Location: In person

📌 Maintenance Administrative Assistant (Vancouver)
🏢 Terminal City Club
📍 Vancouver