Commissionaires Victoria, the Islands and Yukon Division is Vancouver Island’s largest security services company, with approximately 800 employees. The division is one of the leading non-government and not-for-profit employers on Vancouver Island. Our enduring mandate is to provide meaningful employment opportunities for former members of the Canadian Armed Forces, the Royal Canadian Mounted Police and others who wish to contribute to the security and well-being of Canadians.

We are looking for an engaging, motivated, self starter who loves to work in a fast paced workplace and wants to demonstrate their great customer service skills and process improvement ideas.

This role reports to the Recruiting Lead, with oversight by the Chief People Officer and is responsible for assisting in the recruiting, onboarding, and administration of newly hired and rehired Commissionaires. This role will also learn the HR Administration to be an effective back -up and will be the Assistant Security Officer for the Division. Strong organizational, time management and computer skills are a must for this position.

Position Title : Human Resources and Onboarding Coordinator Department : Human Resources Location : Commissionaires Victoria - Divisional Office - Victoria, BC Reports To : Recruiting Lead Hours : Monday to Friday 0800 to 1600 - excluding stats (May be required to work outside these hours to meet operational needs)

JOB DUTIES AND RESPONSIBILITIES

Recruiting and Onboarding

- Create and post jobs within Applicant Tracking System (JazzHR)
- Consistently update and standardize all recruiting documents, job postings and position descriptions
- Prepare and send new hire documents through JazzHR




- Initiate the onboarding/enrollment process; assigning employee number; creating and maintaining electronic personnel file; entering new hire information into HRMS and Tracktik; and liaising with other departments for accurate completion of onboarding.
- Ensure the successful onboarding of new employees, with a focus on creating a positive experience.
- Assist Recruiting Lead with creating interview questions and competency matrices
- Ensure processes are documented and workflows captured for the evolving recruiting and onboarding processes.
- Work with the Recruiting Lead to prepare for Job Fairs

Assistant Security Officer Duties

- Facilitate the Public Works security clearance process to ensure all eligible team members obtain the correct security clearance
- Update the security clearance dashboard as new information obtained
- Update the VCR (Visitor Clearance Request) once employees receive the appropriate clearance
- Following up with team members who are requested to provide more information, documents or be available for an interview
- Enter clearance information into Tracktik and HRMS once clearances are confirmed
- Follow up with PSPC when issues with clearances arise.
- Cancel clearances as required
- Other duties as assigned by the Chief People Officer

ESSENTIAL AND RATED QUALIFICATIONS FOR THE POSITION

- Post-secondary degree/diploma in Human Resources or related field considered a strong asset
- Strong organization and time management skills
- Strong people skills and ability to deal with applicants with patience and tact
- Ability and desire to embrace and manage change
- Excellent written and oral communication
- Discrete and independent thinking in dealing with human resource matters
- Must be able to work in a fast-paced environment

REWARDS

- Competitive salary
- Group-life insurance and long-term disability coverage
- Health & dental coverage
- BC Transit Pro Pass
- Paid sick days
- Vacation entitlement
- Generous RRSP contributions

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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📌 Human Resources and Onboarding Coordinator (Victoria)
🏢 Commissionaires Victoria, the Islands & Yukon
📍 Victoria