Job Summary

.- The Marketing & Public Relations Coordinator provides general administrative support to the marketing department (including Public Relations).

Key Result Areas _ -**:

- Produce hotel collateral material including rack & fact pieces, brochures, sell sheets, flyers, etc.; develop posters, signage and promotional material for all hotel departments as assigned.
- Assist with the development and implementation of monthly advertising/promotional campaigns for the food and beverage outlets.
- Monitor contra and donation programs including: issuing certificates, updating tracking sheets and monitoring reservations for all contra-advertising programs and media contesting.
- Update (on a monthly basis) internal communication vehicles including reader board advertising, elevator advertising, lobby screens, banquet area, and on-hold messages.
- Provide support to public relations events and photo shoots.
- Ensure listings for various publications are up-to-date and submitted in a timely manner.
- Coordinate distribution of marketing collateral and promotional items to appropriate internal and external audiences.
- Handle miscellaneous requests for departmental (advertising/PR) information.
- Coordinate the operational functions of the department including ordering supplies, booking meetings etc.
- Manage photo library of visuals available for PR and Marketing.
- Maintain and distribute logos and ensure brand specifications are adhered to.
- Manage the daily activities of marketing interns.
- Create, update and maintain landing pages for hotel website




- Maintain relationships with key partners (printers, community organizations, attractions, etc.)
- Monitor media coverage and assist with the writing of press releases and pitches
- Assist with monthly accruals and owner’s reports
- Assist with media visits and FAM groups

Business _ -**:

- Administer Purchase Order procedure (enter purchase order, get appropriate signatures, maintain binder, file copies of backup, monitor spreadsheets of outstanding purchase orders and ensure invoices are processed in a timely manner).
- Assist with coverage of administration reception desk, when required

Customer Satisfaction _ -**:

- Contribute content to social media, media kits and press releases.

Process Improvement/ Productivity _ -**:

- Ensure collateral adheres to hotel quality standards

Requirement

Working Experience _ -**:

- 1-2 years’ experience in an office environment.

Knowledge _ -**:

- Experience with Photoshop and video editing software is an asset

_Education - :

- Post-secondary degree/diploma in Marketing, Communications or Public Relations preferred.

**-* : Soft Skills _ - :

- Ability to prioritize and handle multiple tasks in a quick paced environment. Demonstrated initiative and ability to work independently.

Language _ -**:

- Good oral and written communication skills coupled with computer skills.

Physical Requirements _ -**:

- Ability to sit for extended periods.
- Ability to work on a computer for extended periods.

Terms of employment

Full time

📌 Marketing & Public Relations Coordinator (Toronto)
🏢 Chelsea Hotel
📍 Toronto