Competition Number : J0326-0223

Position Title : Program and Events Coordinator

Position Number (Final) : 00500614

Vacancy Type : Existing Position

Employee Group : Research, Grant & Contract

Job Category : Administrative

Department or Area : Geography & Planning

Location : Kingston, Ontario, Canada (Remote)

Salary : $60,775.00 - $74,105.00/Year

Grade : 07

Hours per Week : 35

Job Type : Term

Length of term : 17 months

Shift : 7 Monday - Friday

Number Of Positions : 1

Date Posted : March 13, 2026

Closing Date : March 22, 2026

COVID 19 On-Campus Requirements : Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

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Job Summary :



Reporting to the Hub 1 Manager and under the supervision of the Executive Director of the National Executive Forum on Public Property (NEFPP), the Program and Events Coordinator provides advanced coordination and strategic support for NEFPP programs, communications, and national events. The role manages a wide range of responsibilities, including program administration, member communications, digital content development, financial coordination, and the planning and delivery of national conferences and meetings. NEFPP is a member funded forum that convenes senior public sector leaders involved in public property and infrastructure across Canada, along with academic advisors and select private sector experts. We create a trusted setting for peer learning and practical insight, with discussions designed to support candid exchange under Chatham House Rules. NEFPP’s programming is anchored by two in person events each year, the National Symposium (flagship event) and the Fall Members’ Working Session, complemented by virtual webinars and governance meetings, including Quarterly Executive Committee Meetings and the Annual General Meeting. This role requires flexibility, including the ability to work occasional evenings and weekends, and approximately 10 days of travel within Canada annually to support and provide on-site coordination for NEFPP events.

Program, Administrative, and Operational Coordination





- Oversee day to day program administration, including document preparation, records management, and the coordination of office procedures that support NEFPP operations.
- Maintain accurate databases, prepare and update program policies, and ensure information systems and documentation remain current and accessible.
- Serve as the primary point of contact for NEFPP members and external stakeholders, responding to inquiries, synthesizing information, and resolving issues within established guidelines.

Event Planning and Delivery

- Lead the planning, coordination, and execution of national conferences, workshops, and meetings, including multi day events attended by senior public and private sector executives.
- Manage all logístical components such as venue selection, vendor coordination, travel arrangements, program scheduling, participant communications, and onsite event delivery.
- Develop event planning documentation, prepare and issue Requests for Proposals, evaluate submissions, and award contracts in consultation with the Executive Director.
- Identify opportunities to improve event processes, tools, and systems, and implement enhancements that increase efficiency and elevate the participant experience.

Financial Coordination and Reporting

- Manage financial processes for NEFPP operations and events, including monitoring accounts, reconciling statements, preparing budgets, and generating financial reports. Oversee accounts payable and receivable, expense processing, purchase orders, contracts, and payment issuance to ensure accuracy, compliance, and timely completion.
- Prepare financial reports, forecasts, and budget summaries that support operational planning and strategic decision

📌 Program and Events Coordinator (Kingston)
🏢 Queens University
📍 Kingston