Job Summary
Reporting to the Corporate Secretary, the Administrative Assistant, Board Governance is responsible for providing high-quality administrative and coordination support to the Corporate Secretary’s office to enable effective governance operations. The role ensures board and committee meeting logistics, records, document control, calendars, and stakeholder coordination are executed accurately, confidentially, and on time, supporting regulatory/compliance expectations and a strong board experience.Location: 74 Seymour Street W, KamloopsEmployment Type: Permanent, Full TimeSalary Range
Expected Salary Range: $53,060.00 - $66,324.00 - $82,905.00Our typical hiring range will be +/- 5% of the midpoint shown aboveFactors influencing this decision include qualifications and market conditions for the roleKey Accountabilities
Prepare and distribute meeting notices, agendas, and supporting materials (in collaboration with the Corporate Secretary). Upload, organize, and maintain meeting materials in the Board portal and secure shared repositories.Maintain accurate records of minutes, resolutions, action items, and decision logs (as assigned and consistent with governance standards). Track action items and follow-ups;

issue reminders and status updates to owners.Coordinate board and committee meeting logistics (scheduling, rooms/virtual links, agendas, attendee lists, catering, travel as required). Track RSVPs, quorum confirmation, and meeting readiness (pre-reads, technology checks, packages released on time).Manage meeting calendars and timelines, including annual governance calendars and key milestone tracking.Support board directors and executives with portal access, navigation, and troubleshooting.Coordinate with internal stakeholders to ensure materials are complete and submitted by deadlines.Liaise professionally with board of directors and external parties (auditors, regulators, counsel)



as directed.Support budget tracking for governance activities (expenses, meeting costs, training).Assist with onboarding/offboarding of directors (orientation scheduling, access requests, logistics).Support improvements to governance processes, templates, checklists, and standard operating procedures.Qualifications
Education & Experience
Post-secondary diploma/certificate in Business Administration or equivalent.Three or more years’ experience in a related field.Experience with records management, document naming conventions, version control, and retention practices.Knowledge & Technical Skills
Strong administration and coordination in a complex business environment.Document formatting and quality control (Word, PowerPoint, Excel;

PDF tools).Records management, version control, and secure information handling.Board portal/repository management.Meeting planning and logistics, including virtual meeting tools.Experience with Adobe software and Microsoft Office Suite: Word, Excel, Outlook, etc.Competencies
Ability to build relationships with internal and external partners.Ability to handle highly sensitive information with discretion and sound judgment.Robust attention to detail.Strong multitasking capabilities.Strong time management skills.Proficient written and oral communicator.Preferred Qualifications
Understanding of Agile methodology or experience working in a cross‑functional team environment.Understanding of the B.C. gaming industry.Working Conditions
Time flexibility – because leading up to board cycles it gets much busier and there are some peaks and valleys.Benefits
Defined benefit pension plan which provides a recurring income you can depend on for life throughout retirement.Flexibile working model supporting work‑life integration and a 37.5‑hour work week.Professional development including education/certification sponsorship, in‑house leadership cohorts, and access to LinkedIn Learning.All candidates must be at least 19 years of age and legally eligible to work in Canada.

📌 Administrative Assistant, Board Governance (Winnipeg)
🏢 BCLC
📍 Winnipeg