Peace Wapiti Public School Division (PWPSD) provides services to approximately 6,100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region.
Position : Full-Time School Administrative Assistant (24.1 hrs/week) / Library Assistant (12.9 hrs/week)
Reporting to : Principal. The School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The Library Assistant actively supports a dynamic and collaborative learning environment in the library and classrooms.
Experience
Experience in performing responsible clerical and secretarial work
Experience working in an educational setting
Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform the position
Experience and/or training with library procedures, cataloguing, and filing systems
Experience in an automated environment and in the library field
Competencies
Strong secretarial background with proficiency with computers and various software programs
Ability to prioritize and work independently on projects as assigned
Enjoy working with people
Excellent organizational skills and ability to multi‑task
Excellent interpersonal and communication skills
A positive and skilled demeanor
Courteous manners with the public, students and staff
Punctual, meticulous and reliable
A team player who enjoys an ever‑changing busy work environment
An excellent work ethic
Duties and ResponsibilitiesReception / Office
Answer the telephone in a professional, friendly,



and efficient manner
Greet and present a business‑like and welcoming atmosphere to staff, students and visitors
Provide correct information in response to queries, within FOIP regulations
Distribute incoming and outgoing correspondence including mail, fax and e‑mail
Maintain office supplies and inventory control
Facilitate and maintain school repair needs
General office duties
Financial
Handle all aspects of in‑school collection and distribution of money
Collect and refund school fees, inputting into Powerschool
Respond to parent questions about school fees
Record keeping and cheque writing for all SGF and site budgets
Make deposits
Maintain all necessary records of budget allocations
Purchasing, PO’s, purchasing cards and cash receipting
Respond to inquiries regarding the school budget (teacher, school administration, central office, audit, etc.)
Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff
Recordkeeping
Register students, obtain and maintain cumulative records
Maintain accurate and up‑to‑date student data including attendance records and report cards
Maintain informative school documents and forms
Complete necessary forms (e.G.,



student accident reports)
Track volunteers and hours
Communication
Orient substitute and casual staff to the school and classrooms
Provide required data to Central Office and Alberta Education in a timely manner
Provide support for written communication, letters, bulletins and newsletters
Update school webpage and social media as necessary
Supervision
Maintain a secure environment for students who are waiting in the office area or sick room
Library
Work with students through varying formats and roles
Act as a resource to teachers and students in obtaining information and materials
Maintain and update the resources necessary for a school library, including circulation
Provide research and resource support to students and staff at the school
Other
Provide support for various school needs as identified and assigned by School Administration
Be familiar with and adhere to District Administrative Procedures that relate to the position
Applications Should Include
Completed ApplytoEducation profile
Cover letter
Detailed resume
A list of three references (with current contact information)
A current Criminal Record Check (including Vulnerable Sector Check), dated within the last six months, is a condition of employment.
School Administrative Assistant salary range: $22.51/hour to $28.51/hour.
Library Assistant salary range: $20.66/hour to $27.20/hour.
Eligible employees may qualify for a comprehensive benefits package, including Life Insurance, Extended Disability Benefit, Dental Care, Extended Health Care, Vision Benefits and a Registered Pension Plan.

📌 Full Time School Administrative Assistant/Library Assistant (Winnipeg)
🏢 Peace Wapiti Public School Division
📍 Winnipeg