About UHN

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada’s top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: TorontoWestern Hospital
Department: JS Sonshine Centre - Department of Neurology / KBI
Reports to: Director & Program Coordinator, Jay & Sari Sonshine Centre
Salary Range: $25.56 - $31.95 per hour
Hours: 22.5 hours per week
Shifts: Day
Status: Temporary Part-Time
Closing Date: July 9, 2026

Position Summary

The Jay and Sari Sonshine Centre for Stroke Prevention & Cerebrovascular Brain Health at Toronto Western Hospital is currently recruiting a Clinical Administrative Assistant II. The ideal candidate will have a solid background in clinical administration,



and a passion for innovation and creativity, while working with high productive outputs.

The JS Sonshine Centre was officially established in October of 2023 with a mission to bring patients, communities, clinicians and scientists together to work on preventing stroke and preserving brain health through better brain care. The centre is founded on principles of the lifestyle medicine paradigm to provide enhanced quality of outpatient services tailored to patient-directed care for: better prevention of future stroke, improved quality of life post-stroke/TIA, and optimized brain care over years for all. The three overarching pillars of the JS Sonshine Centre are: a) innovation to catalyze integration of clinical care;

2) education to optimize promotion of brain health;

and 3) research collaborations to advance brain health both nationally and internationally.

Duties

- Support the timely and efficient processing of incoming referrals, scheduling/rescheduling of patient appointments, responding to patients' general inquiries, cancelling patient appointments, and completing reminder communications at the UHN Jay & Sari Sonshine Centre Clinics
- Complete administrative tasks that support data reporting requirements and a positive patient experience, meeting quality standards set out by UHN including registering patients, as needed,



in UHN’s EPIC EMR (Electronic Medical Record) system
- Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
- Maintaining written and/or electronic calendar/schedule
- Administering and monitoring billing procedures and departmental budgeting records
- Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
- Assist with day-to-day JSSC administrative activities as needed
- Provide cross-coverage support as a member of an operational administrative team

Qualifications

- Completion of a recognized post secondary medical secretarial arts program at the diploma level or equivalent, required
- Completion of a Bachelor's Degree, preferred
- Three (3) years related clinical administration and support experience, required
- Completion of a medical terminology course, required
- Previous on-the-job computer/word-processing, database and spreadsheet software experience in a Microsoft Office environment is preferred
- Experience working in an academic health care environment
- Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is required
- Experience working with online survey and research database tools such as REDCap is an asset
- Strong writing, editing, and proofreading skills
- Experience working with financials and billing is an asset
- Excellent organizational and time management skills
- Excellent kno

📌 Administrative Assistant Ii (Toronto)
🏢 Uhn
📍 Toronto