Administrative Assistant, Centre for Teaching & LearningReporting to the Dean of Teaching and Learning, the Administrative Assistant is responsible for coordinating the administrative operations of the Centre for Teaching and Learning and providing confidential executive support to the Dean. The position serves as the primary administrative hub for the Centre, supporting institutional initiatives, faculty professional development, committee work, financial and human resource processes, project coordination, and day‑to‑day operations while ensuring exceptional service to faculty, staff, students, and external partners.
Specific Duties
Provide confidential administrative support to the Dean of Teaching and Learning, including calendar management, scheduling, correspondence, meeting coordination, travel arrangements, and coordination of competing priorities.
Prepare, draft, format, and distribute correspondence, reports, presentations, briefing materials, and other communications on behalf of the Dean.
Coordinate recruitment, hiring, onboarding, and employment administration, including interview scheduling, new hire documentation, instructional service contracts, orientation activities, timesheets, and related employment records.
Coordinate and provide administrative support for CTL workshops, events, conferences, and professional development activities.
Establish and maintain departmental filing systems and records, including documentation related to curriculum development, quality assurance, governance, work‑integrated learning, professional development, and other CTL initiatives.
Provide administrative support to committees, working groups, and project teams, including meeting coordination, communications, records management, and minute‑taking.




Coordinate communications related to CTL initiatives, projects, workshops, and institutional priorities.
Develop and distribute promotional and informational materials in collaboration with CTL staff and communicate professional development opportunities across the College.
Serve as the primary point of contact for the Centre, providing reception services, responding to telephone, email, and in‑person inquiries, triaging faculty support requests, and acting as a resource for faculty, staff, students, and external partners.
Assist with departmental financial administration, including budget preparation, purchasing, reconciliations, card administration, financial records, and procurement documentation.
Maintain departmental administrative records, including employee leave, professional development, agreements to teach, contract worksheets, and other operational documentation.
Promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with students and colleagues.
Other duties as assigned by the Dean or designate.
Skills & Qualifications
Recognized two‑year diploma in Business Administration or related field of study (minimum).
Three or more years of experience at a similar administrative level,



or an equivalent combination of education and experience with increasing level of responsibility and complexity (preferred experience supporting administrators in an educational environment).
Demonstrates initiative and judgement at senior administrative level.
Good knowledge of administrative duties and relevant office procedures at a department level.
Ability to prioritize workload and work toward critical deadlines, with time constraints and frequent interruptions.
Ability to maintain confidentiality and meet privacy legislation requirements.
Demonstrated commitment to service excellence.
Excellent interpersonal skills with a high degree of sensitivity to the needs of faculty, staff, students, and external partners.
Demonstrates problem‑solving skills and works independently.
Ability to effectively work under pressure.
Demonstrates conflict resolution skills.
Proven ability to gather, analyze, integrate, and summarize complex and varied information, and to prepare accurate reports and communications within tight timelines.
Demonstrated understanding of the post‑secondary education system.
Proficient in appropriate technological resources including: Word processing, PowerPoint, publishing;

Spreadsheet construction and application;

e‑mail, internet and web‑based research;

and ability to learn and use new software applications, including learning management systems, survey tools, web content systems, and institutional software.
Proven ability to gather, analyse, integrate and summarise complex and wide-ranging material, and to provide accurate, complete and current information and advice on short notice.
Other Job Information
Band: G
Salary: $64,310 per year
Location: Prince George, BC, Canada
CNC Campus: Prince George

📌 Administrative Assistant, Centre For Teaching (Winnipeg)
🏢 CNC
📍 Winnipeg