At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honour the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.
Position: Float AdministrativeAssistantStatus: Permanent Full-TimeHours of Work: 8:30amto 4:30pm Monday to FridayLocation: Any of our 3 offices: 745 Clark Drive, 3284 East Broadway, 2020 Yukon StreetClassification: Grid 10, Delegated ProgramSalary: $2,096.04 - $2,362.96 bi-weekly
The salary shown reflects current rates as of April 1, 2024, under the Indigenous Services stream within Community Social Services. Updated rates are anticipated pending voting and ratification of the collective agreement.
Join anAgency that strives to provide services to strengthen Indigenous familiesculturally and spiritually
Receive acompetitive salary of $54,684.22 to $61,647.97peryear PLUS a comprehensive benefits package
Take on achallenging role that provides membership in the Public Service Pension Plan
JOB SUMMARYThisFloat Administrative Assistant position is a permanent full-time positionguaranteed 35 hours per week and will primarily be assigned to our Child Safetyand Family Preservation programs but can also be assigned to work at any ofour office locations, including Guardianship, Infrastructure, and Resourcesprograms, on short assignment (1 to 5 days)



or long-term assignments (2 weeksto 3 months) based on the operational needs of our programs.
Assignmentof work will be done though Human Resources in collaboration with ProgramManagers. Once assigned, the role will report to the Program’s Office Managerproviding a variety of confidential and qualified administrative supportservices for the program, team, and staff. Thisposition will assist with maintaining client files, preparing documentation,correspondence, reports and other information as required utilizing variouscomputer applications and providing switchboard duties as needed. Some otheradministrative duties include ordering/requesting applicable forms, booklets,or program supplies, completing large volume mail outs using mail merge and completingcomputer entry to the client case management system. These functions and allother duties will be performed in a courteous, professional manner and requireworking collaboratively in a team environment. Successfulcandidates will be task orientated and willing to demonstrate effectiveteamwork, initiative, organization, and interpersonal skills. This role is afrontline position where you will be the first contact with our clients,partner agencies/organizations and other professional colleagues.
Thesuccessful candidate will need to be able to work at 745 Clark Drive, 3284 EastBroadway, and 2020 Yukon Street.




A complete position profile will be provided to candidates at the time ofinterview.
KEY COMPETENCIES
Relational Engagement
Leadership
Collaborative Planning andDecision Making
Emotional Competency
Resilience
Cultural, Spiritual Expression
QUALIFICATIONSEducation, Training and Experience
A certificate or diploma in an administrative program;

and
2-5 yearsexperience working in an office setting.
Anequivalent combination of education and experience may be considered.
Knowledgeof various filling systems and maintenance.
Knowledgeof office practices and procedures.
Abilityto prioritize and handle multiple competing priorities
Criminal Record Check for Working with Vulnerable Children or Adults
Job Skills and Abilities:
Proven work experience inadministration or similar role in a fast pace and stressful work environment.
Proficiency in using Windows basedcomputer applications including MS Office (Teams, Outlook, Excel, Work, Word,and PowerPoint) and other standard computer applications.
An ability to quickly learn newcomputer applications and programs.
Ability to type 50 wpm keyboardingis required.
Knowledge of and ability tomaintain filing systems.
Ability to work effectively andcooperatively with team members, other VACFSS colleagues, and personnel ofother agencies in the community.
Ability to work with clients in arespectful and culturally sensitive manner.
Ability to engage with emotionallyheightened clients or clients facing stressful situations.
Well-developed interpersonalskills.
Good written and verbalcommunication skills.
NOTE
This position requires Unionmembership.
Applications will be accepted fromapplicants of all genders

📌 Float Administrative Assistant (Winnipeg)
🏢 Vacfss
📍 Winnipeg