Key Responsibilities: Front Desk & Office Management
Greet and assist clients in person and over the phone, creating a welcoming workplace.
Maintain office cleanliness, organization, and overall presentation.
Manage office inventory - order, restock, and organize supplies as needed.
Oversee client intake and documentation.
Plan and coordinate office events, meetings, and community initiatives (e.G., fundraisers, sponsorships, grand openings etc).
Phones & Client Coordination
Manage inbound and outbound calls;

handle voicemail messages promptly.
Schedule client appointments and follow up as required.
Call anniversary and high-interest-rate clients to schedule reviews or updates.
Coordinate bookings for agents and team members.
Media & Marketing Support
Assist with social media management - posting, responding to messages, and engaging with followers.
Help organize and schedule content creation, including podcasts and photoshoots.
Manage Google Business;

respond to onlinereviews.
Coordinate ordering and design of signage, business cards, and branded merchandise.
Troubleshoot minor technical or marketing-related issues as needed.
Creative & Administrative Projects
Design and edit materials in Canva (logos, templates, forms, business cards, signage, etc.).
Create and update client intake forms and other internal documents.
Support marketing and brand consistency across all channels.
Administrative Support for Management




Completing compliance and documentation requirements on sensitive timelines.
Manage invoices, payments, and other administrative tasks as requested by management.
Keeping Files and associated tasks up to date on a daily basis.
Minimum Requirements
Full-time, in-office availability — this role is not remote.
Reliable transportation is required.
1–2 years of experience
in a receptionist, administrative, or office support role (experience in real estate, finance, or mortgage industry is preffered).
Strong communication skills
— professional, friendly, and confident when speaking with clients. Strong english is
Exceptional organization and time management
-able to manage multiple priorities and meet deadlines.
Proven multitasking ability
— comfortable handling calls, scheduling, and administrative duties simultaneously.
Proficient with Apple MAC computer skills, technology and CRM requirements, as well as office software
(Microsoft Office, Canva, Zoom, etc.).
Social media savvy
— familiar with platforms like Facebook, Instagram, and LinkedIn.
Positive, proactive attitude
with the ability to work independently and as part of a team.
Job DetailsJob Type: Full-time
Pay: $20.00-$25.00 per hour
Benefits
Dental care
Extended health care
On-site parking
Vision care
Location
Bedford, NS B4A 1G2: reliably commute or plan to relocate before starting work (preferred)

📌 Administrative Assistant (Lakeside)
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📍 Lakeside