Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Hourly - Support Services Assistant II

Job Title

Administrative Assistant, School of Engineering

Department

UBCO | Administration | School of Engineering | Faculty of Applied Science

Compensation Range

$28.65 - $32.84 CAD Hourly

Posting End Date

October 13, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

November 1, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The School of Engineering is one of the largest academic units at UBC Okanagan and supports undergraduate and graduate education, research, industry engagement, outreach, student services, and administrative operations.

This position provides administrative support to the School of Engineering and may be assigned to support the Academic Services team, the Administrative Services team, or both teams, depending on operational needs. The role is designed to provide flexible administrative capacity across the School and may support a variety of academic, student service, operational, communications, event, records management, and project-related activities.

Working within established policies, procedures, and guidelines, the incumbent provides responsive administrative support to faculty, staff, students, and external stakeholders and contributes to the efficient operation of School activities and services.



The position works in a highly collaborative and cross-functional environment and may support multiple teams, initiatives, and service areas as business requirements evolve.

Organizational Status

This position reports to either the Manager, Engineering Academic Services or the Manager, Administration, depending on organizational needs and assignment.

This position works closely with faculty, staff, students, student employees, alumni, external partners, and other University departments. The position may support activities within Academic Services, Administrative Services, or initiatives shared between both teams.

The role operates within a dynamic setting with frequently changing priorities and requires flexibility to support a broad range of administrative functions. This position works collaboratively with colleagues across the School and may provide support for projects, events, operational initiatives, student-related activities, and administrative processes.

Work Performed

Administrative Support

Provides administrative support to Academic Services, Administrative Services, and shared School initiatives.

Assists with correspondence, scheduling, records management, filing, document preparation, data entry, and general office administration.





Monitors and responds to routine inquiries received through shared email accounts, telephone, and other communication channels.

Maintains files, databases, spreadsheets, forms, and tracking systems.

Assists with preparing reports, presentations, communications, and other documentation.

Supports meeting scheduling, calendar coordination, room bookings, and logistical arrangements.

Student and Academic Services Support

Provides administrative support for student service and academic administrative activities.

Responds to routine student inquiries and directs students to appropriate resources and services.

Assists with academic and student-related processes in accordance with established procedures.

Supports activities related to admissions, registration, scheduling, examinations, awards, graduation, student communications, student records, and other academic support functions.

Assists faculty and staff with routine academic administrative activities.

Supports maintenance of student and program records.

Operational and Administrative Services Support

Provides administrative support for School operational and administrative activities.

Assists with procurement, purchasing, inventory tracking, supplies management, and other administrative processes.

Supports office coordination activities and operational workflows.

Assists with maintaining administrative records and documentation.

Supports service requests, approvals, and administrative transactions.

Communications and Event Support

Assists with preparation and distribution of communications to students, faculty, staff, alumni, and external stakeholders.

Supports meetings, workshops, information sessions, outreach activi

📌 Administrative Assistant, School of Engineering (Kelowna)
🏢 University of British Columbia
📍 Kelowna