Job Title: HR Coordinator
Reports To: Human Resources Manager
Employment Type: Permanent, Full-Time
Location: Thornhill, ON (Hybrid)
Salary: $50,000 – $60,000 (plus benefits & vacation)

About Us

At WellnessLiving, we empower health and wellness business owners to turn their passion into thriving businesses. Our mission-critical software supports thousands of entrepreneurs and millions of clients worldwide on their wellness journeys. We're a customer-first company that values excellence, accountability, and adaptability, and we're looking for people who thrive in a fast-paced environment and want to make a meaningful impact in the wellness industry.

Our culture is guided by four core values that shape how we work and grow together:

Customer First – We approach every challenge with a deep commitment to our customers' success and happiness.

Excellence – We hold ourselves to a high standard and strive for exceptional execution in everything we do.

Accountability – We take ownership of our decisions, actions, and results.

Adaptability – We embrace change, stay flexible, and continuously evolve in a dynamic world.

If these values resonate with you and you meet the qualifications for this role, we'd love to hear from you

About You

You are a highly organized, detail-oriented, and people-focused HR professional who enjoys supporting smooth day-to-day HR operations. In this role, you will coordinate administrative tasks across HR, recruitment, and onboarding while helping create a positive experience for employees, candidates, and new hires. You bring strong communication skills, sound judgment, and a warm, professional approach, with the confidence to manage confidential information, juggle multiple priorities,



and facilitate onboarding sessions or meetings.

Key Responsibilities

HR Administration & Employee Support

- Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.
- Maintain accurate employee records, HR files, and documentation within the HRIS, ensuring information is up to date and handled in accordance with company policies and applicable legislation.
- Support the preparation, tracking, and organization of HR documents, forms, reports, and employee communications.
- Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.

Recruitment & Talent Acquisition

- Support the recruitment process by assisting with candidate sourcing, resume screening, interview scheduling, candidate communication, and applicant tracking.
- Coordinate background checks, reference checks, and other pre-employment requirements, ensuring timely completion and proper documentation.
- Contribute to recruitment-related initiatives aimed at improving the candidate experience, including candidate surveys and employer branding platforms such as Glassdoor.
- Collaborate with the HR team to identify opportunities to improve recruitment coordination, process efficiency, and overall hiring support.





Onboarding & New Hire Experience

- Coordinate onboarding requirements, timelines, and logistics in collaboration with hiring managers and the HR team.
- Organize and facilitate new hire orientation and onboarding activities, including introductory meetings and presentations.
- Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.
- Ensure a smooth, welcoming, and consistent new hire experience by maintaining onboarding materials, tracking completion of onboarding tasks, and identifying opportunities for process improvements.

Skills & Qualifications

- Post-secondary education in Human Resources, Business Administration, or related fields.
- 1–3 years of experience in an HR coordination, recruitment, administrative, or people operations role.
- Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and details in a quick-paced environment.
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with employees, candidates, managers, and external partners.
- High level of professionalism, discretion, sound judgment, and respect for confidentiality when handling sensitive employee and business information.
- Strong attention to detail and accuracy when preparing documentation, maintaining records, and following HR processes.
- Comfortable facilitating onboarding sessions, meetings, or presentations in a clear, engaging, and professional manner.
- Experience coordinating or assisting with recruitment, onboarding, employee administration, or HR programs.
- Proficiency with Microsoft Office,

📌 Remote HR Coordinator (Vaughan)
🏢 WellnessLiving
📍 Vaughan