The Property Administrator provides administrative, tenant relations, accounts receivable, and financial support to the Property Manager and property management team. This role is responsible for coordinating day-to-day administrative activities, maintaining accurate property and tenant records, supporting monthly financial processes, and ensuring timely and professional communication with tenants, vendors, and internal stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced property management environment. This role is 100% onsite based out of their office in the Milton area.

Key Responsibilities

Property Administration & Tenant Relations Support day-to-day office operations, including filing, supplies, records management, and general administrative activities. Act as a primary point of contact for tenants, responding to and coordinating tenant requests in a timely and professional manner. Track tenant requests and follow up on outstanding items, escalating issues to the Property Manager when required. Maintain accurate and up-to-date tenant information, including contact names, telephone numbers, email addresses, and emergency contact information.



Maintain tenant files and ensure electronic folders and documents are properly organized and named in accordance with established guidelines. Maintain property databases, including utility consumption records and other property-related information. Assist with property marketing initiatives and events, including seasonal and holiday promotions. Provide administrative support to the Property Manager on various projects, including budget preparation, year-end activities, and RAN packages. Perform other administrative duties and special projects as assigned.

Vendor & Compliance Administration Collect, review, record, and maintain tenant insurance certificates. Collect and maintain WSIB documentation for contractors and vendors. Update insurance and compliance information in MRI and other applicable systems. Complete current vendor setup forms and ensure all required supporting documentation is provided. Review, code, and process invoices in accordance with established procedures. Issue, monitor, and track purchase orders. Provide documentation, records, and supporting information required for internal and external audits.

Accounts Receivable & Financial Administration Review and distribute monthly accounts receivable reports and provide the Property Manager with updates or changes as required. Maintain accurate and current accounts receivable notes and tenant

📌 Senior Property Administrator (Milton)
🏢 Recruiting In Motion - Eastern Ontario
📍 Milton