Competition Number: J0826-0321Position Title: Program AssistantPosition Number (Final): 00509217Vacancy Type: Current PositionEmployee Group: Research, Grant & ContractJob Category: AdministrativeDepartment or Area: Emergency MedicineLocation: Kingston, Ontario, Canada (In office)

Salary:
$54,799.00
- $66,829.00/LoanGrade: 06Hours per Week: 35Job Type: TermLength of term: 1 yearShift: 7 Monday
- FridayNumber Of Positions: 1Date Posted: September 30, 2026Closing Date: October 14, 2026COVID 19 On-Campus RequirementsPrior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
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Job SummaryReporting to the Program Directors, and the Administration and Staffing Manager, the education Program Assistant will work as a member of the team responsible for the day-to-day operation and administration of programs in the Department of Emergency Medicine at Queen’s University.
The incumbent will ensure that all objectives of the programs are met and that the program functions within the structure outlined by the accreditation standards. This includes the completion of complex administrative duties in support of training Programs in the Department Emergency Medicine. The incumbent will respond to regular requests and inquiries from Program Directors, faculty, learners and staff. The position includes other administrative duties as assigned.

Job Description
KEY

RESPONSIBILITIES:
• Coordinate and oversee the administration of training programs for Emergency Medicine.




• Act as a collaborative and collegial team member within the Department of Emergency Medicine education team.
• Prepare and oversee learner rotation schedules and other schedules as needed, ensuring that rotations are covered at all times.
• Compile and coordinate the distribution of all mid and end of rotation evaluations to individuals on a timely basis and ensure the evaluations are completed.
• Ensure compliance with standards, rules and regulations of accredited institutions as they pertain to evaluations, program requirements etc.
• Assist Program Directors in document preparation and general coordination of the governing bodies regular external and internal reviews.
• Assist in coordinating, planning and executing program events which include but not limited to resident orientation, resident retreats, and Matching Service interviews.
• Oversee resident files and portfolios. Coordinate meetings with Program Directors. This includes maintaining the files for any learner involved in remediation/probation or disciplinary action.
• Schedule and attend regular Resident Program Committee and Competence Committee meetings. Provide administrative support for the Program Directors, prepare agendas, take minutes, participate in meeting discussions as required, facilitate, collect, analyze, and synthesize the evaluation and assessment data of the program. Provide necessary verification and interpretation of the data for Faculty review.
• Compile Teaching Evaluation reports and distribute and file according to defined best practice.
• Coordinate and oversee the organization and scheduling of exams, Academic Half Day, rounds, conferences and other educational activities of the programs. Ensure evaluations of these events are completed and processed timely and accurat

📌 Program Assistant (Canada)
🏢 Queen's University
📍 Canada