Type of Contract: Temporary Contract Start Date: TBD Contract End Date: February 26, 2027 Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co‑create gender‑inclusive and equitable communities. YWCA Hamilton envisions an equitable world where women (cis and trans), girls, Two‑Spirit and gender‑diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life‑changing impacts in our community. On‑the‑job training and professional development opportunities Opportunities to get involved in our community If you’re passionate about making a positive impact in the lives of women, children, gender diverse people and families every day, we would love for you to join our team The Scheduler will provide scheduling support to departments to ensure delivery of YWCA Hamilton 24/7 services and operations. The Scheduler will work closely with Department Leaders in order to provide scheduling support to employees on days, nights, weekends, and statutory holidays. Prepares schedules for posting by allocating staff coverage for known vacancies such as vacations, leaves of absence etc. according to established procedures and within parameters of applicable Collective Agreements and YWCA Hamilton Policies; Manages vacation schedules for staff; ensuring compliance with staffing needs,



Collective Agreements and staff seniority for vacation scheduling; Responsible for accurate data entry into time management program to record all updates in a timely manner (e.g. absence from work, assignment of shifts, etc.); Replace call‑ins in accordance with staffing requirements and in compliance with Collective Agreements; Ensures compliance with YWCA Hamilton policies and procedures; Maintains appropriate Record keeping in accordance with YWCA Hamilton policies and procedures and confidentiality/privacy policies; A diploma or degree in Administrative Studies, Business Administration, or equivalent education, training and experience; Minimum of 1 year of relevant experience working as a scheduler or in a clerical or administrative role; Experience with staffing and scheduling within a unionized social services workplace preferred; Experience using Payworks System is an asset; Detail oriented with accurate data entry skills; Bilingual English/French or other languages an asset; Strong skills using MS Office programs including Excel and Word; Must provide a current Criminal Record and Judicial Matters Police Check or willing to obtain at own cost; Schedule includes days, afternoons, nights and on‑call. Access and Equity As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+, individuals with disabilities, and individuals from racialized communities or other marginalized communities are encouraged to apply. Accommodations are available throughout the recruitment process, if you require accommodation please reach out to jobs@ywcahamilton.
Personal information collected during the recruitment process will only be used for employment opportunities in accordance with the Freedom of Information and Privacy Act.

📌 Medical Records and Staff Scheduler (Canada)
🏢 YWCA Hamilton
📍 Canada