Administrative Assistant , School of Speech-Language Pathology

Salary:
$30.72
- $ 35.22 per hour Full-Time Temporary Appointment until June 14, 2027 They will assist the Director with tasks for the functionality of the School as well as assist with queries from students, faculty, and other individuals or groups within the university community. Provide full confidential administrative support to the School Maintain School files and office operations including but not limited to:,updating lists (space, current faculty, etc.), posting office hours; Assist the Director in: preparing, submitting and maintaining forms for CPF and CELP. Assist the Director in: preparing the timetable and course offerings (preparing course master changes and updates, etc.); Assist with reports for the Ministry, including the upcoming accreditation renewal, set up and coordinate a data/information-collecting process, tracking information such as grades and attrition rates, enrolment statistics. Support the Director in organizing functions and obligations specific to the unit (schedule meetings, prepare documents for meetings, travel arrangements etc.). Offer additional support to the Speech and Language University Clinic Coordinator (preparing invoices, keeping track of client payments, maintaining current clinician seniority and establishment list, maintaining contract lists, help administer the budget, prepare budget reports for the Director and Clinic Coordinator.) Help prepare mandatory reports for the Ministry, including the PHIPA report for breach of confidentiality, annual reports for outside funding, etc.



Monitor and maintain supply inventory for the School and Speech and Language University Clinic. Serve as a member of the team providing information about the School and the Clinic Respond to inquiries by telephone, mail, email and in person. Organize, produce and handle material pertaining to the operation of the office and edit when necessary. Assist in the development and submission of pertinent documentation to candidates related to their admission, registration and graduation. Assist in the organization of student workshops, special events, guest speakers / lecturers, trips, open house events, etc. (including travel arrangements). Liaise with Marketing to update and aid in the coordination of marketing materials Ensure students are following necessary administrative steps towards their placements and course requirements. Two(2) years of post-secondary education in a related field. Advanced literacy skills to provide adequate support in both official languages (drafting documents with a minimum of errors). Robust computer literacy skills (Datatel, Gmail, Google Suite, Microsoft Suite, Adobe, ability to maintain and update School webpage with CRM). Office administration and administrative skills (minute taking, keyboarding, filing, record keeping, sorting mail and email,



responding to inquiries). Basic knowledge of computer hardware to troubleshoot peripherals (projectors, printers, photocopiers etc.). Basic knowledge of University policies and procedures (Finance, Registrar, etc. Numeracy skills (basic knowledge of bookkeeping to track expenses and manage budgets). Ability to work fluently (verbal and written) in both official languages, French and English, is required. ***Should you complete an application through our online form and receive an error, please submit your application to careers@laurentian.
Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. m Monday through Friday during and including May to August., At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery. Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit. Requests for accommodation can be made at any stage during the recruitment process.

📌 Administrative Assistant (Sudbury District)
🏢 Laurentian University/ Université Laurentienne
📍 Sudbury District