Administrative & Donor Relations Assistant Vancouver, BC Development Full time Sep 11, 2026 Hourly: $25.17 JOB POSTING Administrative & Donor Relations Assistant Join Aunt Leah’s Development team as an Administrative & Donor Relations Assistant and play an important role in supporting the relationships and fundraising efforts that help make our work possible. In this role, you’ll provide administrative support across donor relations, gift processing, fundraising activities, and team operations, while helping ensure donors, volunteers, and community partners receive timely, professional, and thoughtful communication. From maintaining accurate donor records and supporting stewardship initiatives to coordinating meetings, events, and Tree Lot volunteers, you’ll help keep the Development team organized and connected while contributing to Aunt Leah’s mission of creating brighter futures for youth and young mothers. Reporting to the Development Manager, the Administrative & Donor Relations Assistant will contribute to the ongoing development and execution of fundraising initiatives. This includes seasonal volunteer coordination responsibilities during our Tree Lot fundraising sales campaign and other volunteer campaigns. The position processes gifts and grants through the organization’s fundraising database in compliance with CRA regulations. The Administrative & Donor Relations Assistant tracks and reports on fundraising progress and outcomes, and provides administrative support to the Development and Communications team, including scheduling meetings and preparing reports. The position also provides donor relations support, including donor correspondence, stewardship activities, and maintaining accurate donor records. In addition,



the position provides general administrative support for the office and building, including managing team inboxes, ordering and receiving office supplies, managing office keys and sign-in/sign-out procedures, communicating with the property manager regarding day-to-day building updates, and helping to maintain shared office spaces. Temporary Full-Time (Until March 2027), 37.5 hours per week, generally Monday to Friday, 9:00 a.m. with flexibility for occasional evenings and weekends based on operational needs. Post-secondary in Fundraising Management, Non-Profit Management, Communications, Marketing, bachelor’s or related discipline Minimum of 2 years of experience in an administrative, events, volunteer coordination and/or fundraising role Minimum of 2 years experience using Salesforce or another CRM system Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, with the ability to create and format spreadsheets, documents, presentations, and event materials Proficiency with Google Workspace and Outlook, and familiarity with virtual meeting platforms such as Microsoft Teams, Zoom, and Google Meet Commitment to equity, diversity, and inclusion Satisfactory Criminal Record Check (including vulnerable persons) and Local Police Information Check Exceptional attention to detail and strong organizational skills, with the ability to manage multiple priorities, maintain accurate records, meet deadlines,



and follow through on administrative tasks Strong verbal and written communication skills, with the ability to communicate with staff, community partners and various external stakeholders Excellent interpersonal and relationship-building skills, with a strong customer-service orientation and the ability to communicate professionally, respectfully, and effectively with donors, volunteers, colleagues, and external stakeholders Knowledge of fundraising principles, donor stewardship practices, and the non-profit fundraising environment is an asset Donor Relations & Gift Administration Provides administrative support to the fundraising team, including preparing and formatting correspondence to donors Assists in the execution of stewardship initiatives and strategies to support the Foundation’s donors Maintains donor records in Salesforce and financial records; Supports donor correspondence and distribution of marketing materials Generates Salesforce reports as requested, including reports on incoming gifts, monthly and quarterly activity, annual reporting, donor stewardship, and gift processing, to support development activities, planning, and decision-making
• Maintains accurate records of donor recognition requests and ensures requests are documented and communicated to the appropriate team members Development Team Support Assists the Development team with fundraising plans, events, and external presentations Maintains team and office calendars, including scheduling meetings, adding agendas, and ensuring relevant information is available to meeting participants Assists with preparing meeting and event materials, including presentations, documents, spreadsheets, and information for event tables and displays Assi

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