Job Description
Insight Global is seeking an Executive Assistant to the President for a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the President, providing high-level administrative support while helping drive operational effectiveness across the business.The Executive Assistant will play a critical role in managing executive priorities, coordinating communication between departments, tracking key projects and commitments, and ensuring the President remains organized, informed, and focused on strategic initiatives. The ideal candidate is proactive, highly organized, discreet, and comfortable operating in a rapid-paced environment that requires collaboration across manufacturing, sales, purchasing, logistics, warehouse operations, finance, suppliers, and customers.Responsibilities
Manage the President’s calendar, meetings, travel, communications, and day-to-day priorities to ensure efficient execution of business objectivesPrepare executive correspondence, presentations, reports, meeting materials, and management summaries to support decision‑makingAct as a liaison between the President and internal departments, tracking projects, action items, deadlines, and key business initiativesGather, consolidate, and maintain operational, financial, and performance information from across the organization for leadership reviewCoordinate communications and meetings with customers, suppliers, business partners, and other external stakeholders while ensuring timely follow-up on critical mattersSupport special projects, company events, trade shows, and executive initiatives while helping drive organizational priorities forwardMaintain confidential records, documentation, and executive files with a high degree of discretion, professionalism, and accuracyAnticipate executive needs, identify potential issues,



and proactively resolve administrative and operational challenges before they escapeSuccess in this Role
Keeps the President organized, prepared, informed, and focused on business prioritiesEnsures key decisions, commitments, and action items receive timely follow-up and executionImproves communication and coordination between executive leadership and department managersDelivers accurate, timely, and actionable management informationIdentifies operational issues and risks before they expand into larger business challengesMaintains the highest standards of professionalism, confidentiality, accountability, and service excellenceContributes to the overall effectiveness of executive leadership and organizational operations through proactive support and coordinationSkills and Requirements
3–5 years of administrative or executive support experience, preferably supporting senior leadership or executivesExperience working in a manufacturing, distribution, wholesale, or related business environment is considered an assetStrong proficiency with Microsoft Outlook, Word, and Excel;
PowerPoint experience is an assetDemonstrated ability to manage complex calendars, meetings, travel arrangements, and executive prioritiesExcellent written and verbal communication skills with the ability to interact professionally across all levels of an organizationStrong organizational, time management,



and multitasking abilities in a fast‑paced environmentProven ability to handle confidential information with discretion and integrityStrong attention to detail and ability to maintain accurate records, reports, and documentationAbility to work independently, exercise sound judgment, and proactively solve problemsStrong interpersonal skills and ability to effectively collaborate across departments and with external stakeholdersBilingualism in French and EnglishExperience supporting executive leadership within manufacturing, supply chain, distribution, logistics, or operations-focused organizationsExperience preparing management reports, presentations, dashboards, and business summariesExposure to budget tracking, expense reporting, invoice follow‑up, or basic financial administrationExperience coordinating customer, supplier, and business partner communications on behalf of senior leadershipExperience supporting special projects, corporate events, trade shows, and executive initiativesPost‑secondary education in Business Administration, Office Administration, Executive Assistant Studies, or a related fieldWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].
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📌 Executive Assistant To The President (Winnipeg)
🏢 Insight Global
📍 Winnipeg