Business Name: St. John’s Academy Shawnigan Lake Society

Terms of Employment: Permanent, Full-Time (30 hours per week)

Language of Work: English

Benefits: Extended Medical Insurance, Dental Insurance, Lunch provided when on shift as a taxable benefit

Wage: $28/hr

We are currently seeking an experienced individual to join our Finance department. The successful candidate will be a keenly motivated person with attention to detail, the ability to multitask and meet financial deadlines, and a positive attitude towards working as a team.

Located in southern Vancouver Island, our 29-acre boarding school campus is surrounded by fresh air and natural beauty. St. John’s Academy Shawnigan Lake, situated on a pristine location between the shores of Shawnigan Lake and the base of Mt. Baldy, provides an innovative approach to learning for both day and boarding students.

Key Responsibilities

- Maintain accurate financial records in Sage for all associated entities
- Prepare year-end financial statements, working papers, and reconciliations, ensuring compliance with reporting requirements
- File annual reports for all entities and respond to fiscal year-end inquiries
- Prepare and file quarterly and annual Employer Health Tax (EHT) and submit payments

Budgeting & Financial Planning

- Develop the annual operating and capital budget in collaboration with the Head of School
- Track budget-to-actual expenditures and provide subject area reports to guide purchasing decisions
- Prepare monthly budget tracking and financial updates
- Oversee and process accounts payable, ensuring correct allocations and timely payments via cheque, credit card,



wire transfer, or auto deposit
- Respond to vendor inquiries regarding invoices and payments

Tuition & Student Accounts

- Create and maintain Statements of Fees for all students, accounting for tuition structures, including founding fees, scholarships, sibling/staff discounts, and bus fees
- Track payments for new student applications and re-registrations, including deposits and fees
- Set up and manage academic payment plans (e.g., PAD, cheques, lump sum, partial payments)
- Address family inquiries regarding tuition payments and financial matters
- Maintain and follow up on accounts receivable for tuition, uniforms, and other fees, including NSF payments
- Process monthly Pre-Authorized Debits (PAD) and post receipts in Sage
- Handle various payment methods, including Square, Stripe, Flywire, e-transfer, and ensure proper reconciliation
- Perform bank deposits for tuition and other received payments

Cash Flow & Treasury Management

- Monitor and manage cash flow, including inter-bank transfers and Visa account funding.
- Maintain petty cash and oversee cash forecasting.
- Track and verify international student wire transfers for tuition payments based on offer letters




- Issue receipts for application fees and tuition payments for the Vancouver campus
- Process commission payments for international student recruitment agents
- Maintain incidental accounts for international students and liaise with Dorm Coordinators regarding overdrawn amounts

Tax & Compliance

- Track and file GST/PST returns
- File quarterly and annual WorkSafe reports and process payments

Payroll & Employee Expense Management

- Process employee expense reimbursements via e-transfer or cheque, ensuring proper approval before payment
- Issue and track rental invoices and ensure collection of fees
- Process Nominal Roll reports and invoices for First Nations students
- Prepare and submit credit applications as needed

Employment Requirements

Education: College Diploma or Bachelor’s degree in Accounting, Finance, or a related field

Experience: Minimum of 2 years of experience in accounting or financial management, preferably in an educational or non-profit setting

Preferred Skills

- Proficiency in Google and Microsoft Office Suite, especially Excel
- Proficiency and experience with Sage
- Proficiency and experience with other software such as Payworks
- Strong analytical and problem-solving skills
- Exceptional attention to detail and organizational abilities
- Excellent communication skills with the ability to explain financial concepts to non-financial stakeholders

At St. John’s Academy Shawnigan Lake, we’re passionate about creating an inclusive workplace that promotes and values diversity. Creating an setting where everyone, from any background, can d

📌 Bookkeeper (Canada)
🏢 St. John’s Academy Shawnigan Lake Society
📍 Canada