Public Architecture + Design Inc. is an award-winning architecture and design firm based in Vancouver, Canada. Established in 2008, we have a passion for building collective experience and memory. Our architecture projects range from residential, institutional, recreational, and cultural facilities including exhibits and galleries. For more information about PUBLIC please visit our website: publicarchitecture.ca. We are currently seeking an Administrative Assistant for a part-time/full-time in-person position. Your experience, positive attitude, and passion for client service will ensure the day-to-day operations of our busy and vibrant office run smoothly and efficiently.

Greet visitors, contractors, and clients

- Respond to phone and email inquiries
- Monitor cleanliness of the common areas

Financial Administration

- Administrate expenses by receiving, processing and verifying invoices
- Maintain historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
- Perform bookkeeping tasks when required by the Administrator
- Assist in administrating the payroll

Assist the Administrator in maintaining employee records and tracking vacation requests





§ Assist the Senior Associate with recruitment efforts when required

Office Administration

- Assist in coordination and organization of office meetings, events, and seasonal parties
- Organize the office printer area, and waste management
- Manage inventory and procurement
- Assist in travel booking when required
- Perform administration duties assigned by the Administrator

Assist the Principals and Associate Principal with administrative tasks when required.

- Diploma or degree from an accredited business administration program or equivalent. Preferably with a specialization in Accounting or Bookkeeping
- At least 2 years of administrative experience in Architecture, Engineering, and Construction industries preferred
- At least 2 years of bookkeeping and Sage 50 experience required
- Excellent communication skills and customer service
- 50,000-55,000 for full-time. We offer a competitive health advantages and vacation package, including an office winter holiday closure and professional development allowance.

Please forward your resume and cover letter (max 10mb) with the subject heading: “Administrative Assistant-[Part-time/Full-time]” by email to: ***email_hidden***.

📌 ADMINISTRATIVE ASSISTANT Seasonal Part Time Position (Vancouver)
🏢 Public Architecture + Design
📍 Vancouver