This role requires a minimum of 40% on-site presence. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis. Job posting ID: 9380
​Regular full-time
This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

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Canadian Blood Services is looking for a Regular full time Senior Administrative Assistant to join our dynamic Quality Management System team at our 1800 Alta Vista, Ottawa, Ontario location.
The Senior Administrative Assistant will provide comprehensive administrative and operational support to Quality Management System leaders and teams, ensuring the efficient coordination of priorities, information, communications, and activities that contribute to departmental success.
You will thrive in a dynamic environment , bringing exceptional organization and attention to detail while managing competing priorities with confidence and professionalism.
You will build trusted relationships through clear communication, sound judgment, and a customer-focused approach that supports leaders, colleagues, and external partners.
You take initiative and anticipate needs , identifying opportunities to improve processes, solve problems, and help teams operate effectively and efficiently.
You are motivated by meaningful work , contributing to a culture of collaboration, service excellence, and continuous improvement in support of Canadian Blood Services' mission.




Desired education and skills
Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of progressive administrative support experience, preferably supporting senior leaders in a complex, fast-paced organization.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new technologies and systems.
Strong organizational, planning, and problem-solving skills, with a proactive approach to identifying needs and improving processes.
Experience preparing budget summaries, reports, presentations, event planning, meeting materials, and minutes for leadership audiences is considered an asset.
Demonstrated commitment to customer service, continuous improvement, and fostering an inclusive and respectful workplace.
3 weeks' vacation.

- Annual performance award up to 5%.
- Comprehensive group health, dental and vision benefits for you and your family.
- Defined benefit pension plan.
- Shift/hours - Monday to Friday, 37.5 hours per week, 7.5 hours per day.

Travel requirements are minimal, on an as need basis.
We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.
Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. Emails are sent directly from our system, to ensure you receive them please add View email address on ca.workus.org.

📌 Administrative Assistant - Senior (Temporary) (Ottawa)
🏢 Canadian Blood Services
📍 Ottawa