Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.
This role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general administrative activities. Working closely with the Site Operations Manager, property management, vendors, and internal departments, the Office Coordinator helps maintain a safe, welcoming, well-organized, and efficiently operated workplace.
Versatile and dynamic work environment.

- Access to ongoing training and development programs.

Reception and Visitor Services
Register visitors, notify hosts upon arrival, and communicate basic site safety and security requirements.
Maintain a professional appearance and business-casual dress standard.
Facilities Coordination and Site Security
Coordinate facilities service requests with management and vendors, including repairs, maintenance, alarms, and fire safety matters.
Assist with coffee machines and water filtration systems by coordinating service calls and following up on repairs.
Work with Corporate Security to coordinate employee access badges, fobs, and controls including approved early or late access arrangements and access to onsite gym amenities.
Complete required site Emergency Action Plan and evacuation training, and follow established emergency procedures.
Office Operations, Meetings, and Events
Maintain office supplies and inventory in accordance with agreed levels and reorder items as needed.
Coordinate office lunches, catering deliveries, and employee events, including catering orders, setup requirements, and cleanup arrangements.
Verify catering deliveries against confirmed orders, including quantities, menu items,



and special dietary meals; Set up meeting rooms and event spaces according to schedules and setup requirements, including furniture arrangements and room changes between meetings.
Coordinate with the cleaning team to complete at least one weekly office reset, ensuring meeting rooms and shared spaces are clean, organized, and ready for use.
Coordinate new employee workplace readiness, including workstation preparation, office supplies, welcome items, IT coordination, and badge or access arrangements.
Shipping, Receiving, and Vendor Coordination
Schedule vendor visits and coordinate access and site requirements with the Site Operations Manager.
Administrative and Financial Support
Review FedEx invoices and supporting shipment information, identify appropriate departments and cost allocations, and complete invoice coding according to established Finance procedures.
Follow up on missing information, invoice discrepancies, and outstanding administrative items.
Support Finance and Commercial Operations with administrative tasks and projects appropriate to the role.
Enter and verify water, electricity, and natural gas information in the site utility reporting system, following training and established procedures.
Assist with invoice tracking, inventory reviews, and approved disposal requests with the relevant departments and service providers.
Attend the site training as directed and perform other related duties as assigned.




Previous experience in office administration, reception, customer service, office coordination, or a similar role.

- Working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
- Comfortable using digital systems, maintaining records, processing invoices, and following established procedures.
- Robust attention to detail when checking deliveries, invoices, access records, and administrative documentation.
- Schedule: Monday to Friday, from 8:00 a.m. Health and Dental Insurance

Full training provided.
Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.
We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.
Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.
Thank you for your interest in Sodexo.
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📌 Office Manager/Administration for Property Management (Mississauga)
🏢 Sodexo Canada
📍 Mississauga