Human Resources Support Administrator CHEO Research Institute – Office of Research Services (ORS) New Position TERM: Full-time (FTE 1.0), Permanent

SALARY:
$25
- $31/hour (will be commensurate with skills and experience) REPORTS TO: Director of Human Resources, Research Institute The Children’s Hospital of Eastern Ontario Research Institute Inc. (“CHEO RI”) is the research arm of the Children’s Hospital of Eastern Ontario – Ottawa Children’s Treatment Centre (“CHEO”) and an affiliated research institute of the University of Ottawa. CHEO is a deeply trusted institution and workplace, widely regarded as a cornerstone of our community. CHEO RI advances this legacy by generating new knowledge and evidence to support CHEO in delivering world‑class care to children and youth. Our mission is to connect exceptional talent and creative technologies to pursue life‑changing research for every child, youth, and family in our community and beyond. CHEO RI has an immediate requirement for an individual to join their Human Resources Department as a Human Resources Support Administrator for the Office of Research Services (ORS), with a focus on providing support to various departments under Human Resources, including Health, Safety & Wellness, Learning & Development, Volunteer Services, Appointment Program and Human Resource. Health, Safety & Wellness Operations Support (Primary Focus) Provides operational and administrative support to the Health, Safety & Wellness (HSW) program, including mandated health surveillance tracking, conducting workplace inspections, supporting Joint Health and Safety Committee (JHSC) activities, wellness initiatives, and HSW program quality management systems improvement coordination. Working with HSW team members ensure compliance, consistency,



and timely follow‑up across all the CHEORI sites. Coordinate and participate in regular workplace inspections, including documentation, REDCap data entry, reporting and follow‑up to resolution. Maintain and update the REDCap workplace inspection database to ensure accurate, complete, and timely records and reporting. Prepare and distribute workplace inspection reports to site leaders, managers, and the Health, Safety & Wellness Manager. Serve as a worker representative on the CHEORI Joint Health & Safety Committee, includes attending meetings, conducting workplace inspections, and participating in committee activities. Liaise with our workforce and facilities teams to support hazard identification, resolution, and regulatory compliance. Maintain documentation, records, and files in accordance with regulatory and organizational requirements (ALCOA‑C principles). Support the Safety Reporting System (SRS), including data entry, documentation, and follow‑up as required. Provide general administrative and operational support to the HSW Manager and the broader Health, Safety & Wellness program. Learning & Development Team Support Provides administrative and operational support for Learning & Development initiatives to ensure compliance, continuity, and effective delivery. Lead mandatory training surveillance for volunteers, ensuring compliance with organizational requirements. Provide administrative support for the annual CHEORI Summer Student Research Day.



Support the coordination and moderation of education sessions and learning events. Serve as backup support for orientation activities to ensure continuity of onboarding processes. Provide administrative support for mandatory training coordination and delivery for staff, as required. Perform other duties as assigned within the Learning & Development portfolio. Volunteer Services & Appointment Program Support Supports the effective administration and oversight of the Volunteer and Appointment Programs. Provide day‑to‑day administrative support to the Volunteer & Appointment Program Administrator. Provide administrative support for documentation management within the Volunteer and Appointment Programs, ensuring files are complete, current, and appropriately organized. Human Resources General Support Provides general administrative and operational support for Human Resources functions. Provide bi‑weekly timekeeping support and processing. Process HR transactions and activities in Workday. Conduct regular audits of HR processes in accordance with established standard operating procedures. Essential: Post‑secondary education (diploma or certificate) in Occupational Health & Safety, Human Resources or Business Administration, or another related field. Two (2) or more years of experience providing administrative support in a fast‑paced environment, supporting a customer focused and service driven environment, particularly within a human resources department or a department with a focus on health and safety. Proficient computer skills (Microsoft Office365 and SharePoint). High degree of accuracy, with strong attention to detail and proofreading skills. Demonstrated ability to handle sensitive informatio

📌 Human Resources Support Administrator | Permanent Full Time (Canada)
🏢 Children’s Hospital of Eastern Ontario
📍 Canada