Reporting to the Manager, Finance, the Coordinator, Finance supports the accurate and timely processing, reconciliation, documentation, and reporting of the organization's financial transactions. The position plays a key role in accounts payable, accounts receivable, banking, expense management, financial record-keeping, and month-end processes while providing responsive support to employees, vendors, funders, and other stakeholders. The Coordinator works within established financial policies and internal controls, maintains reliable audit trails, identifies discrepancies or control concerns, and escalates matters requiring management review. Accounts Payable and Expense Management Review and process vendor invoices, employee expenses, corporate credit card transactions, honoraria, and other payment requests accurately and on schedule. Confirm that submissions include appropriate supporting documentation, authorization, account coding, departmental or funding information, and evidence of compliance with applicable policies. Monitor outstanding and incomplete submissions and work with employees and vendors to resolve missing information, duplicate submissions, coding issues, and payment inquiries. Support employees using Expense Management software and related finance submission processes. Identify unusual transactions, potential duplicate payments, documentation deficiencies, or policy exceptions and elevate them appropriately Accounts Receivable and Revenue Processing Record and apply incoming payments and maintain accurate customer and receivable records. Maintain the accounts receivable subledger, reconcile it to the general ledger, and investigate differences. Review aged receivables regularly and coordinate timely follow-up with internal departments and external customers.



Banking and Cash Management Record, reconcile, and prepare bank deposits and maintain complete supporting documentation. Prepare assigned bank and credit card reconciliations for management review and follow up promptly on outstanding or unusual items. Support secure and accurate electronic payment and banking processes in accordance with established authorization requirements. Reconciliations and Month-End Support Complete assigned reconciliations, which may include bank, credit card, accounts payable, accounts receivable, revenue, clearing, and balance-sheet accounts. Assist with journal entry preparation, accruals, prepaid expenses, deferred revenue, and account analysis, as assigned. Support accurate period cut-off by helping ensure transactions are recorded in the appropriate accounting period. Assist with audit preparation and provide routine documentation and explanations in response to audit requests. Tax and Government Reporting Support Prepare reconciliations and supporting schedules for GST/HST returns, Public Service Bodies' rebate filings, and other assigned government remittances. Financial Systems, Records, and Data Quality Perform routine data validation and identify incomplete, inconsistent, or duplicate financial records. Support the transition from legacy or manual processes to standardized digital workflows. Assist with testing financial processes, reports, system configurations,



and approved process improvements. Maintain procedure documents, templates, reconciliation files, process guides, and other finance records in an audit-ready format. Use Excel and other reporting tools to prepare reconciliations, analyze transactions, and support financial reporting. Customer Service and Organizational Support Provide explicit, respectful, and solutions-focused support to employees, vendors, program teams, funders, and other stakeholders regarding invoices, payments, expense submissions, account coding, documentation requirements, and transaction status. Provide first-level guidance to employees using expense and finance submission systems and refer system or policy issues as appropriate. Identify recurring processing problems, inefficiencies, and opportunities for improved controls or automation, and recommend practical improvements to the Manager, Finance. Participate in department and organization-wide initiatives, training, and meetings, and perform other related responsibilities as assigned. Compliance and Internal Controls Work within established financial policies, procedures, approval requirements, and segregation-of-duties controls. Maintain confidentiality and safeguard financial, banking, employee, vendor, and organizational information. Comply with applicable legislation and organizational requirements, including privacy, records management, accessibility, procurement, and audit requirements. Promptly identify and elevate suspected errors, control weaknesses, policy exceptions, or irregular transactions. # Post-secondary education in accounting, finance, business administration, or a related field, or an equivalent combination of educa

📌 Telecommute Finance Controller (Canada)
🏢 The 519
📍 Canada