Collaborates With: Athlete Institute Operations, Pretty River Group Operations Southern Ontario (Hybrid/Versatile, based out of Head Office) with regular travel as needed Pretty River Group is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the CEO. This role manages scheduling, correspondence, travel coordination, and cross-entity liaison work to ensure the CEO's time is used effectively across a fast-paced, multi-entity organization. The position also includes personal assistant duties as required. Manage a complex, frequently shifting calendar across the organization's portfolio and affiliated entities, prioritizing the CEO's time against strategic priorities Screen and manage correspondence (email, calls, and messages) on the CEO's behalf, drafting responses, flagging priority items, and following up on outstanding items Prepare materials for leadership meetings, client meetings, and vendor or trade meetings, including agendas, briefing notes, and reports Coordinate complex domestic and occasional international travel itineraries, adapting quickly to schedule changes Liaise between the CEO and internal departments (Property Management, Facilities, Finance, Operations) and external stakeholders (clients, vendors, trades, partners) Coordinate logistics for site visits, leadership meetings,



and property walk-throughs involving the CEO Support special projects and cross-entity initiatives as assigned Provide personal assistant support to the CEO as required, including personal scheduling, travel coordination, reservations, and errands, applying the same discretion used in all executive duties Maintain strict confidentiality when handling sensitive organizational and personal information 3-5+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership or C-suite executives ~ Post-secondary education in business administration or a related field, or equivalent professional experience ~ Strong proficiency with Microsoft Office / Google Workspace and calendar and travel management tools ~ Claude) to support drafting, research, and day-to-day productivity ~ Valid Ontario Driver's License, preferred, for occasional local travel or errands ~ Comfortable working independently with minimal supervision and sound judgment under pressure ~ Willingness to be occasionally available outside standard hours for events or urgent scheduling needs Accommodations are available upon request for candidates participating in all aspects of the selection process. This posting reflects a contract position for a new role. Rusty Rock may use artificial intelligence tools to assist in the initial review of applications.

📌 Executive Administrative Assistant Needed Immediately (Mono)
🏢 Athlete Institute
📍 Mono