NEWDOCK, St. John’s Dockyard Ltd. is a growing organization serving the ship repair, industrial fabrication, and offshore services sectors. We offer the opportunity to support diverse projects in a workplace committed to safety and professional development.

We are seeking an organized, adaptable Administrative Assistant to provide administrative and executive support, coordinate meetings and travel, and assist with corporate communications.

Responsibilities

· Coordinate travel for management and other personnel, including bookings, itineraries, changes, and liaison with the travel agency.

· Manage bookings for the boardroom and other meeting spaces, and arrange catering and meeting requirements.

· Prepare accurate minutes for board, board committee, and other meetings, and maintain meeting records.

· Compile departmental submissions into board packages and presentations for management review.

· Provide executive support to the CEO, including calendar management, appointments, and correspondence.

· Coordinate general office administration, including office supplies, stationery, and NEWDOCK branded materials.

· Assist with social media and marketing activities, including preparing content for review and approval.

· Coordinate internal communications and digital communication boards by gathering departmental submissions and compiling content for management review.





· Handle confidential information with discretion and respond flexibly to changing priorities and other administrative duties.

Qualifications

· A combination of a business administration diploma and 5 years of relevant administrative experience.

· Solid organizational skills, attention to detail, and the ability to manage competing priorities.

· Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and calendar management.

· Strong written and verbal communication skills, sound judgment, and a professional approach.

· Experience with executive support, meeting minutes, board packages, or travel coordination is an asset.

· Familiarity with social media, marketing, and digital communications is an asset.

· A dynamic, flexible approach and the ability to work independently and as part of a team.

How to Apply

Interested candidates should submit a resume outlining their qualifications and experience, along with references, to:

Human Resources | NEWDOCK – St. John’s Dockyard Limited

475 Water Street, St. John’s, NL A1E 6B5

Email: [email protected] | Fax: (709) 758-6824

No telephone calls please.

NEWDOCK is an equal opportunity employer committed to an inclusive, respectful, and safe workplace. We thank all applicants for their interest; however, we will contact only those selected for an interview.

Pay: $60,000.00-$70,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (St. John's)
🏢 NEWDOCK, ST. JOHN'S DOCKYARD
📍 St. John's