WHO WE ARE

The Canadian Forces Morale and Welfare Services’ (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.

THE ROLE

The Administrative Assistant – Soldier On organizes, administers and assists with the delivery of the Soldier On program and assist Soldier On staff with organizing travel and event such as accommodation and travel arrangements, processing travel claims, booking rental vehicles and other travel or event related matters.

The incumbent provides administrative support to Soldier On including inputting data into the database, verification of eligibility, preparing supporting documentation, mailing, and calendar maintenance and monitors the Soldier On positional mailbox, responds to queries where possible and/or re-direct to appropriate Soldier On staff. The incumbent verifies, obtains proper approval, forward invoices/financial documents to accounting for processing and file accordingly.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses A demonstrated equivalent combination of education, training and/or experience. This includes but is not limited to demonstrated military education, training or experience

Experience

- In budget administration
- In developing and implementing administrative procedures
- In designing, creating, populating and maintaining databases





- In tracking and maintaining records and filing systems
- In writing standard operating procedures
- In making travel arrangements and preparing travel claims
- In developing website content

- In data analysis
- In drafting correspondence, presentations and other documents
- In applying policies, procedures and regulations

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

Bilingual Essential

Reading: Advanced

Writing: Functional

Oral: Advanced

BENEFITS AVAILABLE

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of qualified association memberships, online learning opportunities and second language training.

Perks: Discounts through CFAppreciation.

START DATE

January 2022

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during all or any parts of the selection process.

📌 Administrative Assistant – Soldier On (Ontario)
🏢 CFMWS
📍 Ontario